Overview
Facilities Coordinator Jobs in Redwood City, California, USA at Exact Sciences Careers
* Help us change lives
* At Exact Sciences, we’re helping change how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most.
Join our team
to find a
purpose-driven
career, an
inclusive culture
, and robust benefits to support your life while you’re working to help others.
* Position Overview
* The Facilities Coordinator will work closely with the Facilities Department to support all facilities activities. The Facilities Coordinator will be the first point of contact for internal and external customers seeking support and information from the Facilities Department at Exact Sciences and Exact Sciences Laboratories. This role will provide administrative support to the Facilities Department, manage office functions including work order coordination, customer and vendor communications, database management, daily department operations, maintaining department records and providing general support services for the departmental staff.
Additionally, the Facilities Coordinator, under the supervision of the Facilities Manager, will assist in managing outside contractors in support of the Facilities Department, including maintaining records and service contracts, coordinating project activities, and providing scheduling support.
* Essential
Duties
* Include, but are not limited to, the following:
• Assist the Facilities Department in all aspects of project implementation as needed.
• Support the Facilities Department with external contacts as needed.
• Assist with auditing vendor performance against contract terms or scope of work.
• Represent the Facilities Department on occasion in inter-departmental meetings to support and facilitate collaborations between departments.
• Coordinate Facilities activities and schedules.
• Evaluate vendors, maintain, and update vendor information, including contacts, pricing, lead times and services provided.
• Achieve cost savings through negotiations and vendor
diversity
while maintaining product quality and delivery standards.
• Support the company
Sustainability
program.
• Setup, maintain and organize department files, information, filing and messages.
• Assist Facilities in locating and purchasing parts, supplies and materials.
• Provide concise and timely communications to internal and external customers.
• Code incoming Facilities’ invoices, checking for accuracy and validity.
• Provide administrative support to the Facilities Department.
• Work within the facilities side of the CMMS system, including receiving work requests, and entering system data including service reports, certifications, and other pertinent vendor data.
• Assist with data acquisition and complete updates and changes within CAFM software.
• Research and propose solutions to unique Facilities requests.
• Create, track, and adjust Facilities based metrics.
• Complete additional responsibilities as assigned.
• Must be flexible to changing department needs and must be willing to adjust work schedule as required to meet departmental and company objectives.
• Demonstrate good verbal and written
communication sk…
Title: Facilities Coordinator
Company: Exact Sciences Careers
Location: Redwood City, California, USA
Category: Administrative/Clerical, Healthcare
