Overview
Human Resources Coordinator/Sr. Human Resources Coordinator Jobs in Austin, TX at University of Texas at Austin
Job Posting Title:
Human Resources Coordinator/Sr. Human Resources Coordinator
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Hiring Department:
Intercollegiate Athletics
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Jun 11, 2025
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
This position is typically Monday through Friday; however, some weekend, holiday, evenings and early morning are required at different times of the year. Some travel may be required. This position is not suitable for remote work and regular, on-site hours are required. Human Resources Coordinator or Senior Human Resources Coordinator may be hired based on experience, qualifications and candidate selected for the position.
Purpose
To provide comprehensive Human Resources generalist support in a large and complex, Division I collegiate athletics program.
Responsibilities
Build and maintain positive working relationships with leaders and employees across the organization, serving as a subject matter expert in Human Resources functions. Directly supervise, train and evaluate assigned employees in the Human Resources office. Actively participate in meetings and make recommendations on process improvements for greater efficiency and improved outcomes. Provide excellent service and expertise, accurately respond to inquiries and requests for information, redirecting to the appropriate point-of-contact as necessary.
Provide generalist human resources support and expertise to assigned departments, ensuring confidentiality and compliance with University, NCAA, Conference, State and Federal regulations at all times. Process HRIS documents and employment transactions including, but not limited to, recruiting and hiring, employment classifications, compensation adjustments, onboarding, separations, and related employment actions.
Assist in recruiting a qualified and elite workforce across Texas Athletics, including drafting, proofing and posting job vacancies and advertising, providing guidance and support on hiring requirements, tracking applicants, scheduling and coordinating interviews, travel and related itineraries, etc.
Provide counsel on various employment types and best practices to hiring managers. Provide onboarding services for new employees and hiring managers, ensuring accuracy and relevant processing based on employment type. Appropriately process and handle sensitive personnel paperwork, ensuring confidentiality at all times.
Assist with payroll and time keeping programs and related procedures as assigned, which may include Leave Without Pay, Family Medical Leave and protected leave programs, providing guidance and direction to employees and supervisors. Using high level of accuracy and efficiency, process designated compensation and pay documents and payroll as directed. Run reports on various types of employee data and performs analysis for decision making and tracking.
Assist with providing guidance to employees and supervisors on employee relations concerns in assigned departments.
Coordinate, develop, schedule, implement and facilitate assigned engagement and recognition programs to advance the Texas Athletics Core Values.
Assist with worker’s compensation insurance (WCI) processing, tracking and return to work programs, etc. Process sensitive medical documents and information. Respond to inquiries regarding related processes from employees and supervisors.
Additional functions as assigned.
Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discrimination, Sexual Harassment, Sexual Assault, Interpersonal Violence and Stalking. As a Non-Confidential Employee, individuals employed in this position will report incidents of such prohibited conduct to the University’s Title IX Coordinator or Deputy Title IX Coordinator as required by applicable law or University policy. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website at http://titleix.utexas.edu.
Required Qualifications
Bachelor’s degree. Minimum of 1 year of experience working in Human Resources.. Excellent technical skills using human resource information systems, Microsoft Office PowerPoint, Outlook, Word, Excel. Experience in recruiting and screening applicants, including conduction interviews and reference checks. Experience providing Human Resources support for a large, complex employee population. Professional demeanor. Demonstrated excellent interpersonal skills. Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Human Resources certification. 5 years of experience working in Human Resources. Experience providing HR generalist support to a large, complex organization. Experience working in Human Resources in a University and/or Collegiate Athletics setting. Experience in a fast-paced HR office serving a broad variety of employee types. Experience working in Smartsheets, Adobe, Cornerstone LMS and Workday.
Driving Required
This job requires a class “C” operator’s driver’s license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver’s license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).
Salary Range
$50,000 + depending on qualifications
Working Conditions
May work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an
equal opportunity/affirmative action employer
, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original
documents
to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
E-Verify Poster (English)
[PDF]
E-Verify Poster (Spanish)
[PDF]
Right To Work Poster (English)
[PDF]
Right To Work Poster (Spanish)
[PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in
HOP-3031
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The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may
access the most recent report here
or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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Title: Human Resources Coordinator/Sr. Human Resources Coordinator
Company: University of Texas at Austin
Location: Austin, TX
