Logistics and Administrative Support

Overview

Logistics and Administrative Support Jobs in Greater Kuala Lumpur at Lancesoft Malaysia

Title: Logistics and Administrative Support

Company: Lancesoft Malaysia

Location: Greater Kuala Lumpur

Job Tile: Logistics and Administrative Support – IET-Cordant

Location: Kuala Lumpur, Malaysia

Role Summary

We are looking for a Logistics and Administrative Support professional to support day-to-day logistics, training coordination, procurement, shipment management, and administrative operations. The role requires strong coordination skills and the ability to manage multiple time-sensitive activities while working with internal teams, suppliers, freight forwarders, and customers.

Key Responsibilities

• Coordinate training events, including venue booking, logistics preparation, registrations, invitations, and attendee tracking.
• Manage training equipment shipment, vendor coordination, and related documentation.
• Handle end-to-end logistics activities including shipment planning, packing, dispatch, tracking, and delivery.
• Generate Air Waybills (AWB) and manage import/export documentation and customs clearance.
• Coordinate with freight forwarders such as DHL and FedEx for pickups and deliveries.
• Monitor shipments and resolve delays, customs issues, and delivery exceptions.
• Raise Purchase Requisitions (PRs) and Purchase Orders (POs) through SAP/Ariba.
• Monitor supplier delivery timelines and complete goods receipt activities in SAP.
• Maintain engineer certification records and compliance documentation.
• Manage customer portals for PO retrieval, RFQs, invoicing, and service confirmations.
• Support access control and operational systems such as XPRESS, ACE, TACI, and CREW.
• Prepare quotations, invoices, and other commercial documentation.
• Provide general administrative and operational support as required.
• Ensure all activities comply with company processes, HSE requirements, and operational standards.

Requirements

• Minimum 3 years of experience in logistics, operations, procurement, supply chain, or administrative support.
• Bachelor’s degree in Business Administration, Logistics, Supply Chain, or a related field.
• Hands-on experience in logistics coordination and shipment management.
• Knowledge of AWB, customs clearance, import/export documentation, and freight coordination.
• Experience with procurement processes, preferably SAP and Ariba.
• Strong proficiency in Microsoft Excel, Word, and PowerPoint.
• Good documentation, coordination, and stakeholder management skills.
• Strong attention to detail with the ability to manage multiple priorities.
• Good command of English and Malay, both written and spoken.
• Must be currently based in Malaysia.

Preferred Experience

• Training coordination or event management experience.
• Experience working with customer portals and access control systems.
• Familiarity with SMART GEP, SUS Portal, CIMS, or similar operational systems.
• Experience in a logistics, supply chain, engineering services, or service-based organization.
• Strong analytical and problem-solving abilities.
• Proactive, accountable, and reliable approach to work.
• Ability to work effectively in a fast-paced, matrix organization.

Key Skills

Logistics Coordination | Shipment Management | AWB | Customs Clearance | Import/Export Documentation | SAP | Ariba | Procurement | Training Coordination | Vendor Management | Customer Portals | Access Control Systems | Microsoft Excel | Administrative Support

Role Challenges

• Managing urgent and time-sensitive shipments and operational requests.
• Resolving delivery, customs, and logistics exceptions.
• Balancing multiple logistics, procurement, training, and administrative priorities.
• Occasional work outside standard hours depending on operational requirements.

Working Environment

Primarily an office-based role. Occasional logistics activities may involve manual handling of shipments, subject to company HSE procedures and manual-handling guidelines. Safety risks are minimal and primarily associated with occasional logistics handling.

Training Provided

• SAP, Ariba, and internal system training.
• Logistics and customer portal training, including courier and customer ACMS portals.
• Training on SMART GEP, SUS Portal, and CIMS.
• Process, HSE, and compliance training.
• On-the-job operational training.

Alternative Job Titles

• Logistics Coordinator
• Logistics & Operations Coordinator
• Operations Support Executive
• Administrative Coordinator
• Logistics Executive
• Supply Chain Support Executive
• Logistics & Procurement Coordinator