Overview
Office Administration for Holistic Wellness Jobs in Culpeper, VA at Master’s Design Holistic Health Solutions
Job Summary
Master’s Design Holistic Health Solutions is expanding our team! We’re looking for a detail-oriented Office Administrator to help keep our operations running smoothly. If you’re organized, proactive, and ready to contribute to a fast-paced environment, we want to hear from you!
We seek an individual who values natural wellness, prioritizes others, and demonstrates integrity in a fast-paced, growing, faith-based business. The ideal candidate is committed to excellence, kindness, and personal growth and has a passion for making a lasting, positive impact.
In our Holistic Health setting, the Office Administrator plays a vital part in our mission to promote wellness of body, mind and spirit. This position requires a heartfelt commitment to our values, a professional demeanor, and a passion for helping others in a manner consistent with our Christian principles.
We seek an Office Administrator who not only has the right skills, but also the right heart.
Key Values
Sees the value in and the need for natural approaches to wellness
Desires to learn and apply natural approaches to wellness in his/her life
Cares about the well-being of others and puts them first even when it isn’t convenient
Lives with integrity and can be counted on to do what he/she says they’re going to do
Works with excellence and does his/her best to surpass expectations in every task
Is kind and is willing to go above and beyond in service to each other and to our clients
Is passionate and desires to have lasting influence
Has a joyful, calm and peaceful demeanor
Is always growing, staying self-aware and making positive changes in all aspects of who they are
Desires to be part of a team that is positively impacting lives for now, for the future and for eternity
Key Responsibilities
Administrative Oversight: Oversee and ensure that all of the day-to-day processes of the office and team are met. Foster positive, productive and collaborative team culture where each member is encouraged to excel.
Front Desk Management: Warmly greet all patients, families, and visitors as they arrive. Create a friendly, professional first impression that reflects hospitality and care.
Client Service: Answer incoming phone calls and respond to inquiries with patience and clarity. Direct calls or messages to the appropriate staff members, and provide helpful information in a kind and respectful manner.
Appointment Scheduling: Schedule patient appointments and manage the office calendar efficiently. Coordinate with team to ensure smooth client flow throughout the day and communicate any changes or delays with grace and understanding.
Check-In & Records: Assist clients with the check-in and check-out process. Verify and update client information and necessary paperwork while maintaining confidentiality and integrity.
Administrative Support: Maintain an organized reception area and waiting room that is clean, comfortable, and welcoming. Handle clerical tasks such as filing, sorting mail, and managing office supplies inventory. Ensure that all front desk operations are conducted in an orderly and timely fashion.
Professional Atmosphere: Uphold a calm and caring environment, even during busy times. Show compassion to clients who may be anxious or unwell, offering reassurance and support in line with our mission of love and service.
Team Coordination: Work closely with team to communicate client needs and special requests. Foster a spirit of teamwork by being reliable and supportive, helping colleagues whenever possible to enhance overall client care.
Process Improvement: Identify opportunities to improve office workflows and client service. Implement solutions to streamline procedures and enhance the overall client experience.
Mission Engagement: Represent the office’s faith-based values in every interaction. Whether in person or on the phone, treat each individual with kindness, respect, and dignity, demonstrating love and compassion.
Qualifications
Education & Experience: High school diploma or equivalent required. Additional coursework or certification in office administration or health related field is a plus. Prior experience in this field is highly preferred.
Leadership Skills: Lead by setting the example of a “service-first” and “do it right” mindset. When clients feel seen and heard and when things are done right, clients want to come back.
Communication Skills: Excellent verbal and written communication skills. Pleasant and professional phone etiquette is a must. Able to clearly and courteously communicate with clients and team.
Organizational Skills: Strong organizational and multitasking abilities. Capable of managing appointments, messages, and tasks in a timely manner without sacrificing attention to detail.
Technical Proficiency: Proficient with basic office technology — phone system, email, and Microsoft Word is essential, others would be a plus. Experience with scheduling software is helpful. (training will be provided).
Customer Service: Demonstrated ability to provide excellent customer service. Friendly, patient, and attentive when addressing the needs of others. Able to remain calm and helpful under pressure or when confronted with unexpected situations.
Faith Alignment: Comfortable working in a Christian faith-based organization. Willing to uphold the mission and values of our practice in all aspects of work.
Work Environment
Our work environment is faith-based, team-oriented, and service-driven, centered on positively impacting the lives of everyone who comes through our doors. We are a close-knit team that supports one another both professionally and spiritually. You will often find staff members starting the day with a brief prayer or word of encouragement, and we maintain an atmosphere of mutual respect, warmth, and encouragement throughout the workday.
The office operates with a spirit of excellence and compassion. Each day is focused on providing top-quality care. The pace can be busy and fast-moving, but we believe in working together with joy and purpose. As the Office Administrator, you will be an integral part of this mission-driven environment. You’ll have the opportunity to touch lives in small but meaningful ways—whether it’s through a reassuring smile, a kind word, or a helpful gesture, your role contributes directly to our goal of healing and hope.
If you would like to join a faith based Holistic Health practice and be part of a team where your skills and your heart for service come together, we encourage you to apply.
Job Type: Full-time
Pay: $18.00 – $25.00 per hour
Expected hours: 30 per week
Work Location: In person
Title: Office Administration for Holistic Wellness
Company: Master’s Design Holistic Health Solutions
Location: Culpeper, VA
