Overview
Office Administrative/Bookkeeper Jobs in Glastonbury, CT at M.J. Emonds Mechanical Contractors
Job Title: HVAC Office Assistant
Position Summary:
The HVAC Office Assistant plays a key role in supporting daily operations and ensuring the efficient flow of office activities within a fast-paced HVAC service and installation company. This position works closely with field technicians and management to coordinate scheduling, manage customer communication, maintain accurate records, and contribute to overall operational efficiency and profitability.
Key Responsibilities:
- Support daily administrative operations for HVAC service and installation projects
- Coordinate and schedule service calls, preventative maintenance, and installations
- Dispatch technicians and adjust schedules to maximize efficiency and responsiveness
- Serve as a point of contact for customers, handling inquiries, service requests, and follow-ups
- Maintain organized job files, service records, and equipment documentation
- Order, track, and manage parts, materials, and office supplies
- Assist with payroll processing, time tracking, and basic bookkeeping functions
- Ensure compliance with company policies, permits, and licensing requirements
- Provide support to management with reporting, job costing, and operational tracking
Qualifications:
- Prior administrative or office management experience required (HVAC or construction industry preferred)
- Strong organizational skills with the ability to manage multiple priorities
- Excellent communication and customer service skills
- Proficiency in Microsoft Office and HVAC CRM software platforms such as Service Titan, HouseCall Pros, etc.(experience with FieldEdge strongly preferred)
- Basic knowledge of HVAC systems and terminology is a plus
- Ability to work effectively in a fast-paced, dynamic environment
Skills & Competencies:
- High attention to detail and accuracy
- Strong problem-solving and decision-making abilities
- Effective time management and prioritization skills
- Ability to coordinate with team members and support field operations
- Professional, dependable, and customer-focused attitude
Work Environment:
- Office-based role with frequent interaction with field technicians and customers
- Occasional extended hours may be required during peak seasons
Job Type: Full-time or Part-time
Benefits:
- 401(k) with company match
- Healthcare
- Paid time off
Schedule:
- Monday–Friday, 8:00 AM – 4:30 PM
- 30-minute lunch break
Requirements:
- Minimum 1 year of construction or administrative experience (required)
- Reliable commute to Glastonbury, CT (required)
Work Location: In-person
Job Types: Full-time, Part-time
Pay: Up to $75,000.00 per year
Expected hours: 32 per week
Benefits:
- 401(k) matching
- Paid time off
- Retirement plan
Experience:
- Construction administrative: 1 year (Required)
Ability to Commute:
- Glastonbury, CT (Required)
Work Location: In person
Title: Office Administrative/Bookkeeper
Company: M.J. Emonds Mechanical Contractors
Location: Glastonbury, CT
Category:
