Overview
Office Administrator Jobs in Ho Chi Minh City, Vietnam at Diag Medical
Title: Office Administrator
Company: Diag Medical
Location: Ho Chi Minh City, Vietnam
The Executive Office Administrator is responsible for providing high-level administrative and operational support to the Executive Office, ensuring smooth daily operations, effective coordination across departments, and efficient management of executive schedules, meetings, and communications. This role serves as a key liaison between executives and internal/external stakeholders while maintaining confidentiality, professionalism, and organizational effectiveness.
Requirements:
- Graduated BSc in HR, Business Administration or relevant field is an added advantage.
- At least 3 years of experience in the same level
- Must be good communication skills, both written and verbal (Vietnam and English)
- Multitask and working/time management skills
- Interpersonal & communication skills
- Supportive & customer mindset skills
- Good at admin management skills
- Attention to detail and problem-solving skills
- Effective communication with suppliers, stakeholders
- Proficiency MS Offices
- Trustful, honesty, friendly & sociable personality
Key Responsibilities:
- Take lead in general office management including office lease, equipment, facility repair & maintenance, renovation, office decoration and layout, office supply and asset management, manage cleaning team, security team.
- Build and develop office policies and procedures and ensure they are implemented appropriately.
- Involve in organizing employee engagement events including scheduled activities following annual planning which is supervised by line manager including but not limited to year-end party, company trip, occasion party, and ad-hoc events.
- Arrange the meeting, hotel booking, air ticket booking, car rental, accommodation, taxi, VISA application for employees and visitors, dining arrangements as needed.
- Manage vendors service performance and contracts for travel services: air ticket supply vendor, immigration services vendor, office supply vendors…
- Take care of daily office administration; payment for vendors (internet, phone, parking lot, ….)
- Be involved in HR Admin duties such as work-permits/visa, onboarding and offboarding.
- Other tasks assigned by the line manager.
Working location: Diag Head Office: CMT8, P.12, Quáºn 10, TP. HCM
Working hours: Monday – Friday, 9:00 AM – 6:00 PM
âš¡ We would prefer candidates who can start immediately
Salary: 13 – 17M gross
