Overview
Office Coordinator Jobs in San Francisco Bay Area at Hirewell
Title: Office Coordinator
Company: Hirewell
Location: San Francisco Bay Area
Seeking a full-time Office Coordinator to join our creative, collaborative team in San Francisco. The Office Coordinator manages day-to-day office operations, coordinates and leads programs and events for our SF team, and provides administrative support to office leadership.
This role requires the ability to take ownership over tasks with a high level of initiative and follow-through, a strong sense of prioritization to balance various responsibilities, and excellent communication skills. The Office Coordinator will support design teams, studio leadership, and visitors in San Francisco while collaborating remotely with operations teams across our three other offices, including HR, IT, Legal, Finance, and Marketing and Communications
.
This position reports to the Principal-in-Charge of the San Francisco offic
e.
Responsibilit
- iesManage day-to-day office operations including reception, answering phones, handling shipping and deliveries, and restocking suppl
- iesAssist Principals in San Francisco with administrative needs including travel, scheduling, meeting coordination, expense reporting, and presentation supp
- ortLead and coordinate office events including studio parties, retreats, tours, and worksh
- opsAct as the primary point of contact for building management, custodial services, landlords, vendors, and contract
- orsConduct security and fire safety training, including assignment of keys and f
- obsCoordinate AV setup and troubleshooting with the IT T
- eamMaintain a welcoming, organized, and professional work environm
- entProvide meeting support including tech support, refreshments, and catering as need
- ed.Support office events including weekly pin ups, open houses, and tou
- rs.Help maintain a clean and safe environment by encouraging participation in shared maintenance responsibilit
- iesAssist the HR Team with onboarding new employees and coordinating departu
- resAssist the Marketing and Communications team with business development coordination, speaking engagements, and client visits as need
- ed.Assist the Finance Team by reconciling credit cards, managing building invoices, and other financial tasks as identif
ied
Requirem
- entsBachelor’s degree preferred; 3-5 years of related experience requ
- iredDetail-oriented with excellent time management sk
- illsAbility to act on own initiative, work collaboratively, and ask quest
- ionsAbility to provide reliable and consistent support in a dynamic environ
- mentExcellent organizational and multi-tasking sk
- illsAbility to maintain the highest level of confidentiality, exercise sound judgment, and demonstrate diplomacy and professiona
- lismProficiency in Microsoft Office Suite and Adobe Creative S
uite
This position is a full-time in person position. This position is based in our San Francisco of
fice.
