Overview
Office Manager Jobs in Toronto, Ontario, Canada at Canada Life
Permanent Full Time
Role Description
Our Global Private Debt Investments team is seeking an Office Manager in Toronto, Ontario. Reporting to the Global Head of Private Debt, you will collaborate closely with leadership to provide administrative and organizational support for the global team. The ideal candidate will have a keen eye for detail, excel in handling multiple projects, and work effectively in a fast-paced environment requiring multitasking and strong organizational skills.
Proficiency in PC/technical skills is also essential.
What You Will Do
Provide general administrative support: serve as a point of contact for visitors, answer phones, respond to inquiries, handle scanning/copying, manage mail, and maintain supplies.
Manage travel arrangements and expenses, including conference bookings and schedules.
Coordinate and oversee reporting activities, ensuring accuracy and timeliness.
Manage calendars and coordinate meetings.
Assist with managing and filing investment and legal documents, including preparing documents for signatures via Docu Sign.
Coordinate logistics for onboarding new staff and leaders, including workspace, phone, computer, and security arrangements.
Coordinate department moves and liaise with Facilities Department to ensure smooth transitions.
Participate in planning special events such as retirements, Townhalls, and anniversaries.
Act as Security Coordinator, managing user  data access services for departmental staff and contractors.
Process expenses, invoices, and overtime in accordance with company policies.
Update and enhance PowerPoint presentations and memos for internal and external audiences.
Maintain supplies efficiently, optimizing purchasing and cost management.
Perform advanced, diversified administrative duties independently.
Provide versatile support within the team beyond traditional administrative roles.
What You Will Bring
At least 4 years of experience in an executive support role.
Post-secondary degree or diploma.
Strong organizational and time management skills with the ability to handle multiple priorities.
Flexibility and ability to work both independently and as part of a team.
Effective oral and written communication skills.
Proficiency in Microsoft Outlook, PowerPoint, Word, and Excel, with the aptitude to learn additional software.
Critical thinking and problem-solving skills.
The base salary ranges from $44,900 to $74,800 annually. This does not include variable compensation such as bonuses or commissions. Further details about our total rewards will be discussed if you proceed in the recruitment process.
Applications are reviewed on a rolling basis, with a minimum posting period of 5 business days. We encourage you to apply today and be your best at Canada Life!
Canada Life values diversity and inclusion, fostering a workplace where everyone’s background and talents are appreciated. We are committed to accessibility and will provide accommodations during the application process upon request. Please contact talentacq for assistance.
Thank you for your interest. Only qualified applicants will be contacted for an interview.
#J-18808-Ljbffr
Title: Office Manager
Company: Canada Life
Location: Toronto, Ontario, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin)
