Overview
Office Manager Jobs in Atascadero, CA at Habitat for Humanity San Luis Obispo County
Title: Office Manager
Company: Habitat for Humanity San Luis Obispo County
Location: Atascadero, CA
ABOUT THE ORGANIZATION
Habitat for Humanity San Luis Obispo County builds strength, stability, and self-reliance through homeownership. We do this by:
- Building new homes for low-income families to purchase in SLO County
- Preserving the maintaining homes owned by low-income residents through our Home Preservation Program
- Transforming lives and promoting positive social and economic change through our Neighborhood Revitalization Initiative
We recognize that San Luis Obispo County is one of the least affordable small metropolitan areas in the nation according to the National Association of Home Builders. To address this housing crisis, Habitat SLO County uses volunteer labor with tax-deductible donations of money, materials, and services to build homes that are affordable to very low- and low-income families, along with maintaining the existing affordable housing stock, and revitalizing communities,
EOE STATEMENT
We are an Equal Opportunity Employer and does not discriminate against any applicant for employment or any employee because of any protected basis.
OFFICIAL TITLE
Office Manager
DEFINITION AND PURPOSE SUMMARY
The Office Manager is responsible for the day-to-day administrative and business operations of Habitat for Humanity San Luis Obispo County. Working independently under the direction of the CEO, the Office Manager ensures the organization operates efficiently by managing administrative systems, financial processes, human resources administration, vendor relationships, and organizational compliance. Additionally, all Habitat SLO County employees are responsible for upholding the core values of the Company including but not limited to exhibiting safe and professional behavior, displaying a positive and cooperative attitude, communicating effectively, developing expert knowledge in the area of specialization, and working together as a team.
EDUCATIONAL AND QUALIFYING EXPERIENCE, SKILLS, LICENSES AND CREDENTIALS
Educational/License/Credential Requirements
- Bachelor’s Degree.
Experience Requirements
- Minimum 3 years experience, 5+ years preferred, that demonstrate the ability to perform the necessary functions of the job.
Knowledge/Skill Requirements
- Three to five years of progressively responsible experience in office management, business administration, nonprofit operations, or a related field; nonprofit experience preferred.
- Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities while meeting deadlines.
- Experience with accounts payable, accounts receivable, payroll coordination, human resources administration, and general bookkeeping.
- Working knowledge of accounting software, including QuickBooks, preferred.
- Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint) and experience using Google Workspace (Gmail, Drive, Docs, Sheets, Calendar, and Forms).
- Strong analytical and problem-solving skills with the ability to interpret financial and operational information and identify opportunities for process improvement.
- Excellent written, verbal, and interpersonal communication skills with the ability to work effectively with staff, volunteers, board members, donors, vendors, and community partners.
- Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive financial and personnel information.
- Proven ability to work independently with minimal supervision while managing competing priorities and exercising initiative.
- Experience developing, implementing, and maintaining efficient office systems, administrative procedures, and organizational records.
- Strong customer service orientation and commitment to creating a welcoming and professional office environment.
- Embodies the mission, values, and culture of Habitat for Humanity San Luis Obispo County.
- Willingness and ability to travel throughout San Luis Obispo County and work occasional evenings and weekends, as needed.
ESSENTIAL DUTIES & RESPONSIBILITIES
Administrative & Office Operations
- Manage the daily administrative operations of the organization, ensuring efficient and professional office functions.
- Develop, implement, and maintain office procedures, administrative systems, and organizational records.
- Maintain electronic and paper filing systems and ensure appropriate record retention practices.
- Serve as the primary point of contact for general office inquiries, visitors, phone calls, and mail.
- Maintain office supplies, equipment, and service contracts.
Financial Administration
- Process accounts payable and accounts receivable and maintain accurate financial records.
- Prepare bank deposits, reconcile financial documentation, and support monthly bookkeeping activities.
- Coordinate payroll processing with outside payroll vendor and maintain payroll records.
- Assist with annual budget preparation, audits, and financial reporting by organizing documentation and supporting the CEO and accounting professionals.
- Maintain financial files and supporting documentation in accordance with organizational policies.
Human Resources Administration
- Coordinate employee onboarding and offboarding processes.
- Maintain personnel files and employee records in compliance with applicable laws and organizational policies.
- Coordinate employee benefits administration, payroll documentation, and required HR reporting.
- Support implementation and administration of personnel policies and procedures.
Vendor & Organizational Support
- Manage relationships with office vendors and service providers, including information technology, telecommunications, office equipment, insurance providers, and other administrative contractors.
- Coordinate maintenance and renewal of office systems, software subscriptions, licenses, and service agreements.
- Obtain quotes, coordinate purchases, and monitor vendor performance to ensure efficient and cost-effective operations.
Compliance & Organizational Administration
- Maintain organizational insurance policies, business licenses, registrations, and required filings.
- Track deadlines and maintain records for contracts, grant documentation, insurance renewals, and regulatory compliance.
- Support Board of Directors meetings by preparing meeting materials, maintaining corporate records, and assisting with administrative follow-up.
- Assist with grant administration by maintaining files and tracking reporting deadlines.
General Support
- Prepare correspondence, reports, spreadsheets, and other administrative documents.
- Assist with logistical coordination for meetings, volunteer activities, fundraising events, and other organizational functions.
- Identify opportunities to improve administrative efficiency and recommend process improvements.
- Perform other duties as assigned to support the mission and operations of Habitat for Humanity San Luis Obispo County.
SALARY SCHEDULE FLSA
- Status Full-Time
- Hourly Rate: $29-$33 per hour depending on experience
- FLSA Status: Non-Exempt
LOCATION, WORKING CONDITIONS, & PHYSICAL DEMANDS
The position is located in San Luis Obispo County. This position is based onsite at the Habitat for
Humanity SLO County Business Office (844 9th St, Paso Robles) with the possibility of occasional
remote work.
This position is primarily office-based and requires prolonged periods of sitting and working at a
computer. Occasional travel within San Luis Obispo County and evening or weekend work may be
required. The position also requires occasional lifting and carrying of office supplies, files, or event
materials weighing up to 40 pounds.
BENEFITS
Regular, full-time employees of Habitat for Humanity San Luis Obispo are eligible for benefits
including vacation pay, holidays, simple IRA retirement plan, and health and vision coverage. Please
speak with the hiring manager or your supervisor for more information.
BACKGROUND CHECK
In the interest of maintaining the safety and security of all those involved with our mission and work,
Habitat for Humanity for San Luis Obispo County (Habitat SLO County) will order a “consumer report”
(a background report) or “investigative consumer report” on you for employment and/or volunteer
purposes, and if you are hired or volunteer, or if you already work or volunteer for Habitat SLO County,
Habitat SLO County may order additional background reports on you.
EMPLOYEE ACKNOWLEDGMENT
I acknowledge that I have received, reviewed and understand the job description for the position
listed above. This job description is intended as a guideline only and does not limit in any way the
duties or responsibilities of any employee. Nothing shall be construed as a contract of employment,
expressed or implied. All employment is terminable at will, with or without cause. Habitat SLO
County is an Equal Opportunity Employer.
