Overview
On-Site Administrative Assistant Jobs in New York, NY at AKAM
Title: On-Site Administrative Assistant
Company: AKAM
Location: New York, NY
We are seeking a highly organized and personable On-Site Administrative Assistant to support the daily operations of a large cooperative residential building in Brooklyn. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with residents, and takes pride in keeping operations running smoothly.
Key Responsibilities
- Serve as the first point of contact for residents, board members, and visitors; provide professional and courteous assistance at all times
- Support the Property Manager with day-to-day administrative operations of the building
- Manage phone calls, emails, and written correspondence, ensuring timely responses and follow-up
- Coordinate move-ins/move-outs, renovation requests, and required building documentation
- Maintain organized records, files, and resident databases
- Assist with accounts receivable tracking, invoice processing, and general financial administration
- Schedule meetings, prepare board packages, and assist with minutes as needed
- Liaise with building staff, vendors, and contractors to support ongoing projects and maintenance requests
- Handle package notifications, amenity reservations, and other resident services as applicable
- Ensure compliance with co-op policies and procedures
Qualifications
- 2+ years of administrative experience, preferably in residential property management (co-op/condo experience a plus)
- Strong communication and interpersonal skills
- Highly organized with excellent attention to detail
- Ability to multitask and prioritize in a busy, resident-facing environment
- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with property management software is a plus
- Professional, proactive, and service-oriented mindset
