Overview
Operations & Admin Assistant (Founder’s Office) Jobs in Taman Desa, Federal Territory of Kuala Lumpur, Malaysia at Huggypal
Title: Operations & Admin Assistant (Founder’s Office)
Company: Huggypal
Location: Taman Desa, Federal Territory of Kuala Lumpur, Malaysia
All open roles
We’re hiring
Operations & Admin Assistant (Founder’s Office)
Keep the business side running — paperwork, suppliers, scheduling and follow-ups — so the rest of the team can stay with customers.
Wisma JAG, Taman Desa, Kuala Lumpur
Full-time
On-site
RM 2,800 – RM 3,800 / month
Why this role exists
HuggyPal makes weighted plush companions that help people feel calmer and more grounded. We are a small team growing quickly, and the admin behind the business has outgrown the founder’s own calendar. That is where you come in.
You keep the business side running: paperwork, suppliers, scheduling and follow-ups, so the rest of the team can stay with customers. This is a desk-based office role — it is not a booth, event or warehouse role.
What you’ll do
Run the founder’s calendar
Manage meetings, scheduling and follow-ups so nothing on the founder’s plate goes cold.
Coordinate suppliers & vendors
Raise purchase orders, track deliveries, and keep vendor conversations moving.
Prepare quotations & invoices
Draft quotations, issue invoices, and put together simple reports for the team.
Keep records in order
Organise company documents, contracts and records so anything can be found in seconds.
Handle incoming enquiries
Be the first reply to partners, clinics and corporate customers who write in.
Support the books
Track expenses and help with basic bookkeeping alongside our accountant, chasing outstanding items so nothing falls through the cracks.
Who tends to do well here
Highly organised and detail-oriented
Clear written English and Bahasa Malaysia
Comfortable with Google Workspace or Microsoft Office, and open to learning AI tools to work faster
Discreet with confidential business information
Self-starting — you follow up without being reminded
Fresh graduates welcome; admin, executive assistant or office coordination experience is a plus
The details
Based at Wisma JAG, Taman Desa, Kuala Lumpur
Full time, RM2,800 to RM3,800 per month
Weekdays
Starts with a 2-week paid trial on contract before we confirm you as a full-timer
Flexible start date
Why you’ll love it here
Work directly beside the founder and see how decisions actually get made
A role with clear ownership — you run the admin engine of the business
Small, fast-moving team where your improvements ship the same week
Meaningful work — you help bring comfort to thousands
Ready to join us?
Applications are open now. Tell us why you’d be a great fit — it only takes a few minutes.
Full-time
- On-site
- Wisma JAG, Taman Desa, Kuala Lumpur
