Overview
Part-Time EA Maternity Leave Coverage- Infrastructure Firm Jobs in New York, New York, USA at ZipRecruiter
Position: Part-Time EA Maternity Leave Coverage-Global Infrastructure Firm
Location: New York
Job Description
The Windfall is partnering with a Global Infrastructure Investment firm seeking to hire a part-time Executive Assistant to cover a maternity leave. This is a part-time position working Monday-Thursdays from 9am-2pm or 10am-3pm, and available when needed via email/phone depending on the requests of the team. The duration of the assignment is September 2024 through March 2025. You will be supporting the CIO and Head of North America.
RESPONSIBILITIES
Managing the expense reconciliation process in the expense management tool including the input and coding of corporate credit card receipts
Managing travel bookings and requirements
Managing travel plans, itineraries and agendas for conferences
Set-up and management of meetings in calendars (including room booking, meet and greet, room set up/room tidy, catering, technology requirements)
Anticipate potential schedule conflicts and proactively deal with them before they become issues;
Research, prioritize, and follow up on incoming issues and determine an appropriate course of action
Help where required on project bids and presentations, including document formatting, printing and binding
Help coordinate office and team activities with other Executive Assistants
Ability to provide back-up coverage for administrative team members in the office, office services
Manage and compose sensitive information and correspondence with the utmost confidentiality
Build and maintain positive, professional relationships with colleagues and external parties to facilitate communication, deliver results and ensure a positive work culture and environment
REQUIREMENTS
Degree Required, University qualification, certificate or diploma
Executive or personal assistance experience including extensive travel management
Hands-on experience coordinating corporate events
High standard of professionalism with an expert eye for detail
Discretion in operating in a confidential and secure environment
Excellent forward planning, prioritizing and time management skills
A proactive thinker who uses initiative
Intermediate to advanced knowledge of the Microsoft suite (Word, Excel, Outlook, PowerPoint)
Ability to work effectively and professionally in a team environment but to also be able to work responsibly alone
A willingness to share knowledge and information with other members of the office support team and other employees
Dependable, trustworthy, and genuinely client focused
Discreet and able to deal with highly confidential matters including occasional personal matters
Must have an awareness of the world outside of the US and North America. The role will involve regular interaction with offices in the UK, Australia and New Zealand so some understanding or experience of working in an international team would be advantageous.
PACKAGE
$50/hour
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Title: Part-Time EA Maternity Leave Coverage- Infrastructure Firm
Company: ZipRecruiter
Location: New York, New York, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration)
