Overview
Personal Assistant Jobs in Northfield, OH at Alessa Leigh
Job Summary
We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to senior executives and ensure the smooth operation of daily business activities. This role offers an exciting opportunity to coordinate complex schedules, manage confidential information, and facilitate efficient communication across departments. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to help executives stay focused on strategic priorities while handling diverse administrative tasks with precision and professionalism.
Duties
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software.
- Prepare, proofread, and transcribe correspondence, reports, and presentations with high attention to detail.
- Organize company events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled seamlessly.
- Handle internal communication channels efficiently to facilitate collaboration across teams and departments.
- Maintain confidentiality when managing sensitive information, including financial data, personnel records, and strategic documents.
- Oversee office management duties such as filing, data entry, managing multi-line phone systems, and overseeing office supplies inventory.
- Assist with bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and basic financial reporting.
- Coordinate business travel arrangements using various tools like DocuSign for approvals and ensure all itineraries are accurate.
- Support project coordination efforts by tracking deadlines, preparing materials, and collaborating with team members to meet objectives.
- Facilitate video conferencing using platforms such as Zoom or Microsoft Teams to support remote meetings with clients or internal teams.
Skills
- Proven experience as a Personal Assistant or Executive Assistant with strong office management capabilities.
- Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Excellent written and verbal communication skills; professional phone etiquette is essential.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and video conferencing tools.
- Strong technical proficiency in managing calendar systems (Microsoft Outlook Calendar), data entry tools, and bookkeeping software like QuickBooks.
- Ability to handle confidential information discreetly while maintaining high levels of accuracy in proofreading and transcription tasks.
- Experience organizing events and managing logistics for meetings or corporate functions.
- Demonstrated ability to collaborate effectively with C-suite executives and cross-functional teams.
- Knowledge of business travel arrangements including booking accommodations and transportation efficiently.
Join our team as a Personal Assistant to play a vital role in empowering our leadership while advancing your career in a vibrant environment that values initiative, precision, and professional growth!
Pay: $22.99 – $27.69 per hour
Expected hours: 20.0 per week
Benefits:
- Flexible schedule
Work Location: Hybrid remote in Northfield, OH 44067
Title: Personal Assistant
Company: Alessa Leigh
Location: Northfield, OH
Category:
