Overview
Personal Assistant/Executive Assistant Jobs in Bukit Raja, Selangor, Malaysia at BIG PHARMACY
Title: Personal Assistant/Executive Assistant
Company: BIG PHARMACY
Location: Bukit Raja, Selangor, Malaysia
- Provide comprehensive executive and administrative support to the Executive Director, including calendar management, meeting coordination, correspondence, and travel arrangements.
- Prepare meeting agendas, minutes, presentations, reports, briefing materials, and other business documents, ensuring timely follow-up on action items.
- Serve as the primary liaison between the Executive Director and internal departments, business partners, government authorities, and external stakeholders.
- Coordinate and monitor strategic projects and cross-functional initiatives, ensuring timely execution and effective communication among stakeholders.
- Support corporate governance and compliance matters by coordinating documentation, board papers, resolutions, and communications with legal advisors, auditors, and regulatory authorities.
- Manage confidential information, corporate records, and executive documents with the highest level of professionalism and discretion.
- Organize executive meetings, corporate events, business visits, and both domestic and international travel arrangements.
- Support the day-to-day operations of the Executive Director’s office, continuously improving administrative processes and undertaking ad hoc assignments as required.
Job Requirements
- Diploma, Advanced Diploma, Bachelor’s Degree, or equivalent in Business Administration, Management, Secretarial Studies, or a related field.
- Minimum 4 years of relevant experience as a Personal Assistant, Executive Assistant, or in a similar executive support role.
- Excellent command of English and Bahasa Malaysia, both written and spoken.
- Strong organizational, time management, communication, and stakeholder management skills.
- Ability to handle confidential information with integrity, professionalism, and discretion.
- Proficient in Google Workspace and Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
- Able to work independently, manage multiple priorities, and perform under pressure.
- Possess a valid driving license and own transportation.
- Must be able to commute to Bukit Raja Klang 2
