Overview
Personal Assistant (Finance Accounting Background) Jobs in Jakarta, Indonesia at Kho Alliance
Title: Personal Assistant (Finance Accounting Background)
Company: Kho Alliance
Location: Jakarta, Indonesia
Job Responsibilities
- Provide high-level administrative and executive support to senior management with professionalism and discretion.
- Manage and coordinate executive calendars, meetings, appointments, business travel, and other scheduling priorities.
- Handle professional correspondence, including emails, letters, reports, and confidential documents with accuracy and attention to detail.
- Assist in finance and administrative matters, including:
- Monitoring and recording business expenses.
- Assisting with invoice processing, payment tracking, and supporting documentation.
- Reviewing basic financial reports and accounting documents.
- Coordinating with internal Finance and Accounting teams to ensure smooth operational processes.
- Prepare reports, presentations, meeting materials, and other business documentation in a timely and professional manner.
- Coordinate effectively with internal departments, clients, consultants, and external stakeholders.
- Maintain strict confidentiality when handling sensitive business and executive information.
- Anticipate executive needs, proactively resolve administrative issues, and provide effective day-to-day operational support.
- Perform ad hoc assignments with flexibility while maintaining a high standard of quality and professionalism.
- Be available to provide support beyond regular working hours whenever business priorities or urgent matters require.
Qualifications & Requirements
- Bachelor’s degree in Business Administration, Finance, Accounting, or a related discipline.
- Minimum 2–4 years of relevant experience as a Personal Assistant, Executive Assistant, or similar position.
- Solid understanding of fundamental finance and accounting principles.
- Excellent organizational, planning, and time management skills, with the ability to manage multiple priorities simultaneously.
- Strong verbal and written communication skills in both English and Bahasa Indonesia.
- Proficiency in Microsoft Office Suite (particularly Excel, Word, and PowerPoint) and Google Workspace.
- Demonstrates the highest standards of integrity, honesty, professionalism, and confidentiality.
- Highly loyal, trustworthy, and committed, with a strong sense of ownership and accountability.
- Dynamic, adaptable, and capable of thriving in a fast-paced and demanding working environment.
- Proactive, resourceful, detail-oriented, and able to work independently with minimal supervision.
- Presentable, well-groomed, and possesses excellent interpersonal and communication skills.
- Willing to work with flexible schedules and outside regular business hours when required by business needs.
Preferred Qualifications
- Prior experience supporting senior executives, partners, business owners, or C-level management.
- Familiarity with accounting and financial software (e.g., Accurate, Xero, QuickBooks, or equivalent).
- Strong analytical thinking, sound judgment, and excellent problem-solving skills.
- Demonstrated ability to manage multiple assignments under tight deadlines while maintaining exceptional attention to detail.
- Possesses a positive attitude, strong work ethic, and a genuine willingness to go the extra mile in supporting the executive and the organization.
- Exceptional commitment and reliability.
- Strong sense of urgency and responsiveness.
- Emotionally mature and able to perform under pressure.
- Able to anticipate needs rather than waiting for instructions.
- Willing to travel for business assignments when required.
- Demonstrates long-term commitment and loyalty to the organization
