Overview
Personal Assistant to Managing Director Jobs in Ho Chi Minh City, Vietnam at DHL Supply Chain
Title: Personal Assistant to Managing Director
Company: DHL Supply Chain
Location: Ho Chi Minh City, Vietnam
Responsibilities
- Provide comprehensive administrative and operational support to the Managing Director, ensuring all secretarial and organizational requirements are effectively met.
- Handle confidential correspondence, manage travel arrangements including flights, visas, and hotel reservations with a high level of accuracy and discretion.
- Coordinate and schedule meetings, prepare agendas, and record minutes in a timely and organized manner.
- Deliver translation and interpretation support for the Managing Director (English – Vietnamese) to facilitate clear and effective communication.
- Act as a key liaison between the Managing Director and external parties, including suppliers and government authorities.
- Oversee driver management, including scheduling transportation, coordinating pick-up and drop-off arrangements, and ensuring smooth daily mobility.
- Assist in hosting guests, coordinating reception logistics, and supporting business travel arrangements.
- Undertake special projects and ad-hoc assignments as required, maintaining flexibility and professionalism.
- Handle sensitive and confidential information with the utmost discretion and integrity at all times.
Requirements
- Able to work independently while also contributing effectively as a team player.
- Demonstrates initiative, strong presence, and effective decision-making with good prioritization skills
- Strong verbal and written communication skills in English.
- Excellent organizational and time management skills, with the ability to prioritize tasks efficiently.
- Proven ability to multitask, solve problems, and meet tight deadlines.
- Mature, detail-oriented, and well-organized, with at least 2 years of relevant work experience.
- Professional in both appearance and attitude.
- Proficient in Microsoft Office with strong overall computer literacy.
- Proficient in using AI tools.
- Proactive, self-motivated, and able to perform well under pressure.
- 5 years of experience in Office Administration
- At least a Bachelor's Degree in Secretariat, Business Administration, English or equivalent.
