Overview
Procurement Administrative Assistant Jobs in Plymouth, MN at Beacon Hill
Title: Procurement Administrative Assistant
Company: Beacon Hill
Location: Plymouth, MN
Job Details
- Location: Plymouth, MN
- Schedule: Full time, flexible times
- Work Model: Hybrid, on-site once a week past training
- Compensation: $25-$27 an hour (depending on previous expereince)
Position Summary
Reporting to the IT Manager, the Procurement Administrative Assistant supports a wide range of operational and administrative functions within the IT department. This role is responsible for managing purchasing activities, coordinating requests across multiple business groups, tracking assignments through completion, and providing general support. The position also contributes to reporting, analytics, and process improvement efforts that help drive operational efficiency.
Key Responsibilities
Procurement & Administrative Support
- Create, submit, and monitor purchase requests to ensure timely approvals and processing.
- Review and respond to requests for purchases, including hardware, software, subscriptions, and accessories.
- Enter and manage purchase requisitions within the procurement platform.
- Verify the accuracy and completeness of requisition documentation, including statements of work, quotes, and related supporting materials.
- Provide purchase order support to internal stakeholders and address questions regarding status, approvals, and issue resolution.
- Partner with departments such as Finance, Supply Chain, and business leaders to ensure requests for goods and services are submitted accurately and on schedule.
- Coordinate end-user equipment requests, including purchase initiation, receipt confirmation, and deployment support.
- Maintain records and provide updates on procurement and IT support activities.
Reporting & Analytics Support
- Collect, organize, and analyze data from multiple sources to support business reporting needs.
- Maintain and update monthly key performance indicators (KPIs), metrics, and dashboards.
- Assist with purchase order receipt processes and related system activities.
- Support continuous improvement initiatives by identifying opportunities to streamline processes and enhance efficiency.
- Provide reporting and analytical support for technology teams and special projects.
- Develop and distribute recurring reports that support operational decision-making.
Qualifications & Skills
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- High level of accuracy and attention to detail.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments.
- Strong analytical, problem-solving, and critical-thinking abilities.
- Ability to adapt in a fast-paced environment and manage competing requests.
- Proficiency with Microsoft Office applications, particularly Excel, Word, and PowerPoint.
- Experience working with procurement or purchasing systems (such as Coupa or similar platforms) preferred.
- Comfortable working with data, reporting tools, and process documentation.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you!
Beacon Hill. Employing the Future (TM)
