Overview

Project Admin Jobs in Ho Chi Minh City, Vietnam at FinT Vietnam, Inc.

Title: Project Admin

Company: FinT Vietnam, Inc.

Location: Ho Chi Minh City, Vietnam

Project Admin

Location: Ho Chi Minh City, Vietnam

Position Type: Full-time (Hybrid Model: On-site with fixed WFH Wednesdays).

Onboard date: ASAP

Reports to: General Director, works closely with Business Development and Client Success leadership on a daily basis

Company Description

FinT Vietnam is the first global office of FinT, Inc. from Japan. We provide top-notch social media marketing & influencer marketing services to Japanese and local businesses in Vietnam. We’re in active growth mode, expanding globally with a lean, high-performing team. If you want to shape a market and grow with a company backed by Japanese institutional strength, this is that opportunity.

Visit us at: 

FinT Vietnam: https://fint-global.com/   

FinT Japan: https://fint.co.jp/ 

I. Role Overview

The Project Admin supports both the Business Development and Client Success department as the operational backbone behind our sales pipeline and client delivery — keeping the CRM accurate, turning proposals around quickly, owning the contract-to-payment process, and coordinating across teams so nothing falls through the cracks.

II. Key Responsibilities
1. CRM & Pipeline Management

  • Keep the Notion CRM accurate (deal stages, contacts, next actions); enrich entries with company research and flag stale or at-risk deals for BD owners.

2. Proposal & Pitch Support

  • Assemble proposals, pitch decks, quotations, and ratecards from templates, coordinating inputs from Strategic Planning, Account, and EC team so they go out complete and consistent.

3. Contract & Documentation

  • Own the end-to-end contract process — prepare, review, and follow up on approvals and signatures for NDAs, Agreements, Contracts, and Completion Minutes; maintain all documentation.
  • Review KOL/KOC or agency contract templates and coordinate internal feedback; verify Completion Minutes against contract terms, deliverables, and campaign data.

4. Payment & Invoice Coordination

  • Review KOL/KOC payment terms and track deadlines with the Operation Team to ensure timely payment.
  • Track client payment schedules, coordinate invoice issuance with the Account team and Back Office department, follow up on outstanding payments.

5.  Sales Administration

  • Handle BD meeting scheduling, note-taking, follow-up reminders, and action tracking; prepare and route onboarding documents for sign-off.

6. Reporting & Analytics

  • Produce recurring pipeline and sales reports for leadership; maintain dashboards and surface trends or bottlenecks.

7. Cross-Functional Coordination

  • Serve as the main coordinator for contract, invoice, and payment processes across Account, Operation, BD, and Back Office; maintain trackers and proactively follow up.
  • Ensure won deals hand off cleanly from BD to delivery teams (Strategic Planning, Account, EC).

III. Qualifications

  • 1–3 years in project/sales administration, operations, or a similar coordination-heavy role.
  • Exceptional attention to detail when cross-checking contracts, figures, and campaign data.
  • Strong follow-up and organizational skills; able to track many parallel deadlines independently.
  • Clear communication across multiple departments and external partners; discretion with confidential information.
  • Proficient with Notion and Google Workspace / Microsoft Office.
  • Communication: Good written and spoken English for internal coordination and documentation 

IV. Our Total Rewards Package
1. Compensation 

  • 9,000,000 VND to 13,000,000 VND GROSS

2. Professional Recognition & Growth

  • Performance Calibration: Reviews every 6 months (March & October).
  • Performance-based rewards: 
  • Monthly – FINT AWARD: 1,000,000 VND
  • Quarterly- FINT MVP: 5.000.000VND.

3. Health & Well-being

  • Insurance: Full Statutory Insurance (Social & Medical) following probation.
  • Health Checks: Annual comprehensive health screenings.
  • Leave: 12 days of annual leave (pro-rata for new joiners).

4. Equipment & Allowances

  • Professional Hardware: Extended screens and HDMI Hubs provided upon request.
  • Commuting Allowance (Effective June 01, 2026): A daily stipend to support travel to our new office, calculated based on your residence distance (per actual office attendance):
  • < 5km: 5,000 VND/day (Up to ~110,000 VND/month)
  • 5km – 10km: 10,000 VND/day (Up to ~220,000 VND/month)
  • > 10km: 15,000 VND/day (Up to ~330,000 VND/month)

5. Social & Engagement

  • Events: Monthly team-building (dinners/lunches), birthday celebrations, and national holiday gifts.

V. Working Hours & Environment

1. Hours: 9:00 AM – 6:00 PM | Monday to Friday.

2. Strategic Hybrid Model: 4 days of collaborative office presence and a fixed weekly WFH day every Wednesday to focus on complex planning and research. 

3. Office  address: 2nd Floor, Rainbow Office, 10 Street D8 Saigon Pearl, Ward Thanh My Tay, HCMC.

VI. Application & Interview process

1.  Application:

Please send your CV (in English) to:

Emails: [email protected], [email protected], [email protected] 

Subject: Full Name – |Project Admin| Application

2. Interview process: 

  • Round 1: 20-30mins each with VP of Business Development & Client Success Manager
  • Round 2: 30 mins with General Director 

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