Overview
Project Assistant Jobs in Thunder Bay, Ontario, Canada at Valard Construction LP
Title: Project Assistant
Company: Valard Construction LP
Location: Thunder Bay, Ontario, Canada
We are seeking a Project Assistant to join our team of project support staff.
This is a fixed-term role from June 2025 to July 2027 based on a 20/8 rotational schedule at our project sites near Thunder Bay, Ontario.
This position will play a crucial role in providing comprehensive support to our on-site project teams. Responsibilities will include assisting with project coordination, maintaining project documentation and records, scheduling meetings and appointments, and facilitating communication between team members and stakeholders. You will collaborate closely with project managers and other team members to ensure smooth project execution and delivery. This position requires strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced construction environment.
Responsibilities:
Financial & Procurement Support – AR,AP, Collection and review of invoices, purchase order site requests/entry, collection of packing slips/tickets, procurement support, purchase order closeout support, expense report submissions
Timesheet Support – Reviewing timesheets for consistency and correctness, time entry into Valard’s payroll system and communicating issues with corporate payroll
Travel Coordination – Scheduling and requesting flights, accommodation, shuttles, etc. as required
IT requests – Providing support for on site staff as required, relaying requests to IT for equipment or access and ensure it is provided or implemented per the request
Reports – Data collection, entry and distribution for daily, weekly, and monthly reports
General data entry as required and incorporation of field data into reports
General administrative duties
Participation in Valard Safety programs
Developing contacts throughout the company and having the ability to track down pertinent and essential information through these contacts
Hard copy document management (ex. updating Foremen Binders as new drawings are available)
Using Valard systems and processes to complete day to day tasks
Coordination with Edmonton office accounting & operational functions
Requirements
3-5 years of experience in a similar role
2 years experience in a related field of work in a data entry or administrative role
Accounts Payable experience considered an asset
Post-secondary degree or diploma in Business Administration considered an asset
Knowledge of material management and purchasing requirements
Experience performing document control would be an asset
Past experience working within a construction and/or utility company environment
Previous experience using JD Edwards would be an asset
Strong knowledge and experience with Microsoft office programs
Benefits
Valard Construction LP is an equal opportunity employer, committed to a diverse workforce. We offer a competitive salary and a complete range of employee benefits.
Please forward general resume submission directly to this job posting.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ education and experience best meet the needs of the position. Only individuals selected for interviews will be contacted.
