Overview
Project Assistant Jobs in Houston, TX at GAS Global
Title: Project Assistant
Company: GAS Global
Location: Houston, TX
Duration: 12 Months (temp-to-hire)
Location: Houston, TX 77027
Qualifications:
High School Diploma/GED required.
Applicable office/clerical experience is required.
Proficient in Microsoft Word, Excel, Access and PowerPoint required.
Description:
Monthly Progress Reports (Point of contact for coordination)
Create and maintain master report template
Update, coordinate, expedite, and follow up with disciplines for report content
Format final document
Issue to internal team and Client per Project Distribution Matrix
Weekly Status Reports (Point of contact for coordination)
Create report template based on Client report requirements
Coordinate, expedite, and follow up with all disciplines
Format final document
Issue to internal team and Client per Project Distribution Matrix
Project Reports and Studies
Format final document including verifying use of current company Standard Decimal Report template for brand consistency
Issue to internal team and Client per Project Distribution Matrix
FEP Reports (Point of contact for coordination)
Create and maintain master report template
Coordinate, expedite, and follow up with each contact for report content
Format final document
Issue to internal team and Client per Project Distribution Matrix
Project Meeting Minutes and Pre-Fab Meeting Minutes
Project team members send all meeting minutes/notes to PAs to finalize and format for distribution
o Examples are weekly Client meetings, model reviews, estimate meetings, schedule meetings, procurement meetings, construction meetings, etc… Basically any meeting where formal minutes need to be documented AND published/issued to Client.
o PAs will use the standard minutes template (OGCGEN24104 Meeting Agenda-Minutes)
Monthly Progress Presentations and Other Project Presentations
Maintain presentation template
Coordinate, expedite, and follow up with each contact for presentation content
Format final presentation prior to client meeting
Document Locator Transmittals and Notifications (to Clients and/or internal)
Project Assistants generally handle administrative type documents pertaining to the project – Document Control handles technical documents, vendor documents, and construction packages.
Refer to OGCGEN21101 – File Naming and Location Index for specifics on the types of documents that a PA handles (scroll to far right of excel file for PA or DC designation).
Internal and Client Meeting Coordination
Room reservations
Issuing meeting invitations to respective parties
Catering coordination (as requested)
Meeting Setup- provide copies of documentation, if applicable (i.e., IPPM meetings, AIL, deliverables list), A/V requirements, etc.
Attend weekly internal meetings and/or weekly Client meetings for purpose of taking minutes (as requested by PM)
Expense Reports
Process/Troubleshoot for Project Managers and Project Engineers
Travel Reservations (project related)
Support PM and/or PE in maintaining Action Items List(s)
Internal AIL and Client AIL
Update lists as directed, and request updates as specified by the PE(s)
Assist with Project Procurement items
Send out Procurement Status Reports (weekly)
Send out Material Status Reports (weekly)
Upload Q6 reviews into DL for monthly quality checks
Assist with Project Change Notices and Change Orders (solely at the discretion of the Project Manager)
Maintain PCN Log and/or CO Log
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