Overview
Property Operations & Administrative Coordinator Jobs in United States at Abrams Media
Title: Property Operations & Administrative Coordinator
Company: Abrams Media
Location: United States
Schedule: Approximately 28–32 hours per week. Weekend availability required; one weekend day may be negotiable. Final schedule to be discussed.
Compensation: $30–$40/hour depending on experience
Type: Hourly
Location: Client is based in New York, but remote is ok
About the Role
We are seeking a reliable, organized, and proactive individual to support a busy family with household and property operations, as well as related financial administrative tasks.
This person will help keep household and property-related issues organized, documented, and moving forward, whether that means finding or coordinating with a vendor, tracking an open repair, scheduling a service appointment, handling a household task, or helping ensure expenses are fair and accurate, and records are properly documented.
This role is ideal for someone who is detail-oriented, excellent at follow-through, and comfortable managing multiple responsibilities independently. No formal bookkeeping background is required, but the candidate should be comfortable working with private information, spreadsheets, receipts, invoices, and basic financial records.
Discretion, trustworthiness, and strong judgment are essential.
Responsibilities
Household & Property Operations
- Serve as a key point of contact for household and property-related issues
- Coordinate, schedule, and oversee vendors, maintenance, repairs, deliveries, and service providers across multiple properties
- Track open issues across properties and follow through until completion
- Maintain household/property task lists, punch lists, and status updates
- Proactively flag issues, next steps, and items requiring decision-making or follow-up
Financial & Administrative Support
- Assist with annotating and categorizing credit card and household expenses
- Organize invoices, receipts, bills, and household financial records
- Find reputable vendors and evaluate comparative pricing both before and during projects
- Update and maintain spreadsheets, trackers, and administrative documents
- Flag missing receipts, unclear charges, or items requiring additional information
Who You Are
- Experienced in household management, property coordination, personal/executive assistance, operations support, or a similar coordination role
- Highly organized with strong follow-through. Able to work independently, prioritize tasks, and proactively keep open items moving
- Professional and comfortable communicating with vendors, service providers, and family members
- Very comfortable with spreadsheets, financials and basic data organization
- Discreet and trustworthy when handling personal and financial information
- Flexible, resourceful, and calm when handling day-to-day household/property issues
To Apply: Please attach a cover letter to the PDF with your resume when uploading to LinkedIn. Or, email us your resume and cover letter at [email protected].
