Overview
Receptionist & Administrative Assistant – Legal Practice Jobs in Singapore, Singapore at Robert Walters
Title: Receptionist & Administrative Assistant – Legal Practice
Company: Robert Walters
Location: Singapore, Singapore
A leading international law firm is seeking a Receptionist and Administrative Assistant to join their Singapore office, playing a pivotal role in supporting both internal teams and valued clients. This position offers the opportunity to be at the heart of a professional services environment, where your organisational talents and interpersonal skills will directly contribute to the smooth running of daily operations.
What You'll Do
As a Receptionist and Administrative Assistant, you will play an integral part in creating a welcoming atmosphere for everyone who enters the office while ensuring that all administrative processes run smoothly behind the scenes. Your day will involve managing front-of-house duties such as greeting guests, handling calls with care, preparing meeting spaces for important discussions, coordinating logistics for events or travel needs, maintaining vital office supplies, overseeing security access systems, supporting IT queries from colleagues in collaboration with regional teams, and acting as a reliable point of contact between staff members and external partners. Success in this role comes from your ability to juggle multiple priorities gracefully while always keeping client service at the forefront of your actions. Your attention to detail will help maintain high standards across all areas of responsibility while your approachable nature fosters positive connections within the team.
- Greet internal and external clients both in person and over the phone with warmth and professionalism, responding promptly to requests for information by following established procedures.
- Efficiently answer all incoming calls via the switchboard, transferring them accurately to relevant individuals or relaying messages in a timely manner when required.
- Maintain an immaculate reception area at all times, ensuring meeting rooms are set up correctly before each appointment and tidied after use, including replenishing necessary supplies.
- Assist with video and audio conference setups, ensuring technology is ready for seamless meetings involving both local and overseas participants.
- Support the Business Development Team by helping organise seminars and conferences, liaising with colleagues across departments as needed for successful event execution.
- Coordinate travel arrangements for staff members, including organising visas and transfers while building positive relationships with external travel providers.
- Manage daily incoming and outgoing mail as well as local and overseas courier services to ensure efficient document flow throughout the office.
- Liaise regularly with building management and vendors regarding facilities maintenance issues such as air-conditioning or lighting, assisting with day-to-day office operations including vendor invoices.
- Monitor office stationery levels, pantry supplies, and maintain photocopiers/printers as required to keep essential resources available for all staff members.
- Oversee administration of access cards, office keys, mobile phones (including provider liaison), reviewing monthly bills for accuracy before submission to Finance.
What You Bring
The ideal candidate for this Receptionist and Administrative Assistant position brings hands-on experience from similar roles within professional services settings where high standards of presentation and discretion are paramount. Your background has equipped you with polished communication skills that allow you to interact comfortably across all levels of an organisation, from senior partners through to visiting clients. You thrive in environments where teamwork is valued; your natural inclination is towards cooperation rather than competition. Your approachability makes you someone others turn to for assistance or advice on operational matters. In addition to technical proficiency in handling telephony systems or basic IT troubleshooting (with support from regional teams), you have developed an eye for detail that ensures nothing slips through the cracks, be it managing meeting room schedules or reviewing supplier invoices. Above all else, your sense of responsibility means you take pride in being dependable: colleagues know they can count on you not just for routine tasks but also during busy periods when flexibility is essential.
- Ideally possess 1-3 years’ experience in receptionist or administrative roles within professional services environments such as legal firms or consultancies.
- Demonstrate excellent communication abilities at all levels, both written and verbal, with strong organisational skills that enable you to manage competing priorities effectively.
- Showcase a proven track record of building positive working relationships with partners, staff members, clients, vendors, and external service providers alike.
- Display a genuine focus on delivering outstanding service through every task undertaken, whether interacting with clients or supporting colleagues internally.
- Exhibit efficiency as a multi-tasker who can handle urgent situations calmly while adapting flexibly to changing demands throughout the workday.
- Bring enthusiasm for contributing ideas towards continuous improvement initiatives within the team environment while remaining committed to upholding company policies.
- Possess sound judgement when dealing with confidential information or sensitive matters related to facilities management or client interactions.
- Demonstrate reliability in managing logistical tasks such as travel bookings or invoice reviews with meticulous attention to detail.
What Sets This Company Apart
This organisation stands out as an employer due to its unwavering commitment to fostering an inclusive culture where every team member’s contribution is valued. The firm places great emphasis on nurturing talent through ongoing training opportunities tailored towards personal growth within a supportive leadership framework. Employees benefit from flexible working arrangements designed around individual needs wherever possible, recognising that work-life balance is key to long-term satisfaction. The company’s reputation for excellence extends beyond its client base; internally it is known for encouraging open communication channels between departments so that knowledge sharing becomes second nature. Staff enjoy access to modern facilities located in central Singapore alongside generous benefits packages reflective of industry best practice. By joining this team-oriented environment you become part of a network dedicated not only to professional achievement but also mutual respect, a place where kindness goes hand-in-hand with ambition.
What's Next
If you are ready to bring your organisational flair and passion for client service into a thriving legal environment, we encourage you to take the next step today!
Apply today by clicking on the link provided, your future team is excited to welcome someone who shares their commitment to excellence.
Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement
