Sales Admin Assistant – eCommerce (1 year contract)

Overview

Sales Admin Assistant – eCommerce (1 year contract) Jobs in Ho Chi Minh City, Vietnam at HEINEKEN Vietnam

Title: Sales Admin Assistant – eCommerce (1 year contract)

Company: HEINEKEN Vietnam

Location: Ho Chi Minh City, Vietnam

Key Responsibilities:

1. eB2C Campaign Execution (70%)

• Assist the eB2C Account Manager in planning and deployment of online campaigns across online platforms (Shopee, Lazada, ShopeeFood, Bach Hoa Xanh Online, etc.), including SKU listing, deal registration, banner & thumbnail updates.
• Follow up onsite availability, visibility, promotion to ensure overall campaign deployment.
• Track and prepare report about market and industry trends, competitor movement tracking across all online platforms.
• Perform campaign report and reconciliation with related stakeholders.
• Check and process payments to vendors, suppliers, distributors and outlets, ensuring timeliness.
• Support chat during campaigns to ensure timely response to online shoppers.

2. Sales documents & Internal Process (30%)

• Prepare, format, and review all documents, including proposals, quotations, contracts, legal support documents, promotion letters, and other documents as required.
• Ensure all files are stored and version-controlled on the company’s shared system
• Prepare monthly accrual tracking.
• Manage POSM & Gratis inventory, ensuring right tracking in/out and submitting monthly inventory updates.
• In charge of booking logistics for POSM delivery and internal employees as required.
• Other tasks are allocated by line manager.

Job requirement:

Education/Qualifications:

• University graduate in Business Administration/ Accounting…
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Effective verbal and written communication in Vietnamese and English.
• At least 1 year of experience in Sales Admin role.

Working Style Expectations:

• Be self-managed, detail-oriented, ethical and organized in task execution.
• Respect deadlines and prioritize tasks based on guidance and urgency.
• Communicate clearly and proactively with the team, especially when tasks are unclear or at risk of delay.
• Maintain confidentiality and proper formatting standards for all documents and reports
• Have service mindset and positive attitude.
• Good time management and ability to multitask.
• Willing to learn and support a wide range of activities.