Overview
Sales Administrator Jobs in Ho Chi Minh City, Vietnam at DMSpro Co., LTD.
Title: Sales Administrator
Company: DMSpro Co., LTD.
Location: Ho Chi Minh City, Vietnam
Company Description
DMSpro is a pioneer in providing cloud-based Distribution Management System (DMS) solutions in Vietnam. With expertise in implementing DMS for over 14 years in Vietnam and Southeast Asia, DMSpro serves a range of industries including FMCG, pharmaceuticals, construction materials, electronics, and agriculture. Trusted by leading enterprises like Samsung, P&G, Tan Hiep Phat,…DMSpro’s solutions enhance distribution and sales performance, operational efficiency, and competitive advantages.
As one of the top 10 OEM Partners in APAC-Japan for SAP and a Gold Certified Partner of Acumatica, DMSpro aims to be a top provider of cloud-based DMS solutions in Asia.
Role Description
This is a full-time on-site role as a Sales Administrator at DMSpro Co., LTD located in Tan Binh District. The Sales Administrator is responsible for supporting the overall operations of the Sales Department, ensuring that sales processes are executed accurately, swiftly, and efficiently by managing customer data, contracts, CRM systems, and reports, as well as coordination with relevant departments.
Main Responsibilities
- Sales Process Support
- Prepare quotations, proposals, contracts, and contract appendices.
- Follow up on contract signing progress.
- Manage the sales pipeline and update information in the CRM.
- Track the progress of business opportunities.
- Check the completeness of sales documentation.
2.Customer Data Management
- Manage and update the customer database.
- Ensure CRM data is accurate and up to date.
- Manage customer and contract records.
- Monitor contract expiration dates and support renewal reminders.
3.Implementation & Payment Coordination
- Coordinate with Finance to prepare quotations and invoices.
- Monitor outstanding receivables and payment progress.
- Coordinate with Customer Success/PS during customer handover.
- Track project implementation status after contract signing.
4.Reporting & Analysis
- Consolidate sales performance reports on a weekly, monthly, and quarterly basis.
- Prepare pipeline reports.
- Prepare conversion rate reports.
- Prepare contract status reports.
- Update the Sales Dashboard for the Sales Manager.
- Apply AI tools to accelerate report preparation and data analysis.
5.Sales & Marketing Support
- Prepare materials for workshops and product demos.
- Prepare tender documents, when required.
- Support the organization of customer events and seminars.
- Manage brochures, company profiles, and sales materials.
Job Requirements
1.Education & Exerience
- Bachelor’s or College degree in Business Administration, Economics, Commerce, or a related field.
- At least 1 year of experience in Sales Administration or Sales Support.
- Experience using HubSpot, Salesforce, or other CRM systems is an advantage.
2.Skills & Competencies
- Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.
- Strong data consolidation and reporting skills.
- Good time management skills.
- Strong communication and cross-functional coordination skills.
- Logical, detail-oriented, and careful.
- Ability to manage multiple tasks simultaneously.
- Ability to read and understand English documents.
- Ability to use AI tools such as ChatGPT, Copilot, or Gemini to improve work efficiency, including document drafting, report consolidation, and data processing.
Why Join DMSpro?
• Be part of a global tech powerhouse – DMSpro is 100% owned by Constellation Software Inc. (TSX: CSU), one of the largest enterprise software groups in Canada with a market cap exceeding $70 billion USD.
• Work with top-tier FMCG, pharmaceutical, and retail clients – Gain real-world experience solving complex business challenges with advanced SaaS and Omni-Channel solutions.
• Unmatched learning & career growth opportunities – Stay ahead with next-gen DMS, digital transformation, and technology for distribution.
• Competitive salary & performance-based bonuses – Your success is our success.
Interested? Apply now! Send your CV to [email protected] or message me for more details!
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