Overview

Seafreight Operation Assistant | Fresh Graduate | Logistics | Transportation Jobs in Penang, Malaysia at Adecco

Title: Seafreight Operation Assistant | Fresh Graduate | Logistics | Transportation

Company: Adecco

Location: Penang, Malaysia

Purpose and main tasks

  1. Create and manage ocean export documentation
  2. Handle relevant ACR (Advance Cargo Reporting) activities
  3. Handle selected Vendor facing communication and shipment related internal communication between stakeholders

Accountable

  1. Capture cargo and container details into TMS (CW1) based on Customer documentation
  2. Provide MBL instructions to the Carrier
  3. Verification of Draft MBL and enter MBL number into TMS (CW1)
  4. Continuously monitor shipment ‘on board’ status with Carrier
  5. Update ETD and ETA in TMS (CW1) in case of vessel/schedule changes
  6. Enter ATD (actual time of departure) into TMS (CW1) once available
  7. Issue HBL as per Shipper’s instructions
  8. Obtain HBL (for Originals) signature from Operations Management – as applicable
  9. Release HBL to Shipper following BL release procedures
  10. Execute HBL ‘Telex Release” procedure – as applicable
  11. Request MBL ‘Telex Release” procedure – as applicable
  12. Uploaded final MBL in TMS (CW1)
  13. Check data into TMS (CW1) and submit to Carrier
  14. Ensure ACR (Advance Cargo Reporting) filing is accepted
  15. Timely and accurate completion of activities in TMS (CW1)
  16. Ensure compliance with Customer specific KPI’s – as applicable

Responsible

  1. Act in a manner which increases Customer satisfaction and loyalty, maximizes shipment profitability and decreases operating expenses
  2. Promote a paperless, digital office environment utilizing all modern communication methods and electronic tools provided by company
  3. Support a positive, attractive working atmosphere and office environment

Required skills

  1. Ability to multi-task
  2. Effective communication skills and professional communication etiquette
  3. Fluency in written and spoken English
  4. Fluency in written and spoken [local] language
  5. Perform well under pressure
  6. Strong computer (Windows PC) skills
  7. Typing skills (at least 30 words per minute)
  8. Decision-making and problem-solving skills
  9. Ability to prioritize and manage time
  10. Attention to detail and accuracy
  11. Organizational skills
  12. Must work well within a team

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