Senior Document Control & Admin

Overview

Senior Document Control & Admin Jobs in Greater Batam at Austin Engineering Ltd

Title: Senior Document Control & Admin

Company: Austin Engineering Ltd

Location: Greater Batam

Your future role

As a Senior Document Control & Admin, the position will support project operations in Batam by managing and controlling company and project documentation, maintaining accurate and up-to-date records, and providing administrative support to ensure smooth day-to-day operations. The role is responsible for ensuring that documents are properly registered, reviewed, distributed, archived, and easily accessible in accordance with company policies and project requirements

Document Control

• Manage and maintain controlled documents, records, and files in accordance with company procedures.
• Ensure documents are properly reviewed, approved, issued, distributed, and archived.
• Maintain document numbering, revision history, and document registers.
• Ensure the latest approved version of documents is available and obsolete versions are properly controlled.
• Monitor document changes and coordinate updates with relevant departments.
• Maintain both electronic and hard-copy documentation when required.
• Support document retrieval and provide documentation to relevant stakeholders when needed.
• Ensure document records are complete, accurate, and easily traceable.
• Support internal and external audits by preparing and providing required documentation.
• Follow company requirements related to document retention, confidentiality, and records management.

Administration

• Provide day-to-day administrative support to the department and management.
• Prepare reports, presentations, meeting minutes, letters, forms, and other business documents.
• Maintain administrative records, trackers, and databases.
• Coordinate meetings, schedules, and internal communications when required.
• Support purchasing, invoice, manpower, or other administrative processes as assigned.
• Coordinate with internal departments and external parties to ensure administrative activities are completed on time.
• Maintain confidentiality of company and employee information.
• Support other administrative activities and projects as required.

Qualifications:

• Diploma Or Bachelor’s Degree In Business Administration, Management, Document Control, Engineering, Or A Related Field.
• Minimum 3–5 Years Of Relevant Experience In Document Control, Administration, Or A Similar Role.
• Experience In A Manufacturing, Engineering, Construction, Mining, Or Industrial Environment Is Preferred.
• Strong Knowledge Of Document Control And Records Management Processes.
• Good Understanding Of Document Revision, Approval, Distribution, And Archiving Processes.
• Proficient In Microsoft Office, Particularly Excel, Word, And Powerpoint.
• Experience With Document Management Systems Or ERP Systems Is An Advantage.
• Good English Communication Skills, Both Written And Spoken.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Able to manage multiple tasks and work with different departments.
• Able to work independently as well as part of a team.

Preferred Skills:

• Ability to work under deadlines and manage priorities.
• Proactive and able to identify documentation or administrative issues before they become problems.
• Comfortable working in a fast-paced manufacturing environment.
• Good understanding of workplace safety and compliance requirements.