Overview
Team Assistant Jobs in Munich, Bavaria, Germany at Citywire
Title: Team Assistant
Company: Citywire
Location: Munich, Bavaria, Germany
We’re looking for a proactive and highly organised Team Assistant to join our growing team in Germany. You’ll play a key role in keeping the office running smoothly, while supporting the wider team with a range of administrative, research, and coordination tasks.
This is a varied and hands-on role, perfect for someone who enjoys taking ownership of their work, solving problems, and being a helpful presence in the day-to-day life of a busy office. You’ll be working closely with colleagues across departments, so collaboration, communication, and attention to detail are essential.
What You’ll Be Doing
- Setting up internal strategy days, offsites, and helping manage HubSpot event pages and email marketing campaigns.
- Providing reliable, flexible support across projects and tasks as needed – from desk plans to light data entry.
- Ensuring the office is well-stocked, tidy, and functional – including ordering supplies, managing breakfast and refreshments, and handling basic landlord communication.
- Handling incoming invoices, organising correspondence with German authorities (e.g. social security), and liaising with HR and accounting teams in London when needed.
- Managing travel arrangements for the team, including BahnCard setup, bookings, loyalty schemes, and reimbursements.
- Coordinating website changes with our London team and helping with translations or updates for new topics and team members.
- Supporting the Managing Director and team with desk research (e.g., new markets, investor types, asset classes) and contributing to internal presentation preparation.
What we’re looking for:
- Experience: Some prior experience in a team assistant, administrative or office coordination role.
- Language Skills: Native-level German with fluent English (spoken and written), able to communicate clearly with colleagues and industry contacts is essential.
- Organisation: Reliable and detail-oriented, with the ability to prioritise tasks and juggle multiple deadlines.
- Technical Proficiency: Comfortable with Microsoft Office and open to learning tools like HubSpot.
- Communication: A clear communicator who’s confident working with different teams and managing external correspondence.
- Initiative: A self-starter who notices what needs doing and gets the job done!
Meet Citywire
We cover – and connect – all sides of the $100 trillion global asset management industry – through our news, events and insights.
At Citywire, we uphold a culture rooted in honesty, integrity, and fairness, where every voice is valued and heard. Our culture promotes constructive dialogue and collaboration on a global scale.
Join the team at the Heart of Wealth.
Our Perks
- Generous holiday entitlement: 30 days per annum in addition to public holidays.
- Flexible working options.
- €600 annual allowance for well-being activities or gym memberships, with assistance available for monthly or annual costs.
- Eye-test and glasses allowance.
- Deutschlandticket
Citywire is an equal opportunities employer.
