Overview
Temporary Administrative Assistant Jobs in Boston, MA at Career Group Companies
Administrative Assistant – Global Financial Services
Location: Boston, MA | 125 High Street
Pay: $32/hour
Employment Type: Full-Time, Contract
Contract Duration: 6 Months
Schedule: Monday–Friday
About the Opportunity
A leading global financial services firm is seeking a polished, highly organized, and proactive Administrative Assistant to support a senior team within its Boston office.
This is an excellent opportunity for an experienced administrative professional who thrives in a fast-paced, high-performance corporate environment. The ideal candidate will have experience supporting senior-level professionals, managing complex calendars and travel, and handling highly confidential information with professionalism and discretion.
Key Responsibilities
- Provide comprehensive administrative support to senior-level professionals and executives
- Manage complex and highly detailed calendars, prioritizing meetings and coordinating logistics
- Schedule senior-level internal and external meetings, conference calls, and appointments
- Coordinate a high volume of domestic and international travel, including detailed itineraries
- Prepare and process expense reports accurately and efficiently
- Handle a high volume of calls and communicate professionally with senior business leaders and clients
- Respond to and follow up on internal and external client requests
- Prepare correspondence, memos, reports, presentations, and other business documents
- Manage monthly invoices and coordinate payments
- Assist with new hire onboarding, employee transfers, and offboarding processes
- Coordinate client materials and shipments as needed
- Support ad hoc projects, group events, and general administrative needs
- Order office supplies and maintain appropriate inventory levels
Qualifications
- 5+ years of administrative or executive support experience preferred
- Previous experience supporting senior executives or teams within a corporate or professional services environment
- Exceptional organizational and time-management skills
- Strong attention to detail and ability to maintain accuracy under tight deadlines
- Experience managing complex calendars, travel arrangements, and expenses
- Excellent written and verbal communication skills
- Ability to interact confidently and professionally with individuals at all organizational levels
- Strong judgment and ability to handle sensitive and confidential information with discretion
- Resourceful, proactive, and able to anticipate needs
- Ability to prioritize multiple time-sensitive responsibilities in a deadline-driven environment
- Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Dependable team player with a positive, professional attitude
Ideal Candidate
The ideal candidate is a polished, proactive, and highly detail-oriented administrative professional who can confidently support senior leaders in a demanding environment. They are comfortable navigating shifting priorities, anticipating executive needs, solving problems independently, and maintaining a high level of professionalism under pressure.
Why This Opportunity?
- Gain experience with a prestigious global financial services organization
- Work alongside senior-level business professionals
- Build valuable experience within a fast-paced corporate environment
- Competitive $32/hour pay rate
- Six-month full-time contract opportunity in the heart of Boston
This is an excellent opportunity for an experienced Administrative Assistant looking to bring their executive support skills to a highly professional and collaborative financial services environment.
Pay: $30.00 – $32.00 per hour
Work Location: In person
Title: Temporary Administrative Assistant
Company: Career Group Companies
Location: Boston, MA
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