Overview
Administrative Assistant Jobs in United States at Sundayy
Title: Administrative Assistant
Company: Sundayy
Location: United States
About The Company
The University of Michigan is a renowned institution committed to excellence in higher education, research, and community engagement. As one of the leading public universities in the United States, U-M offers a dynamic academic environment that fosters innovation, diversity, and inclusivity. The university’s Department of Language, Culture and the Arts (LCA) plays a vital role in promoting cultural understanding, scholarly research, and educational excellence. With a focus on fostering a supportive and collaborative environment, U-M strives to provide its staff and faculty with opportunities for professional growth, development, and meaningful contribution to the academic community.
About The Role
We are seeking a highly organized and proactive Administrative Support professional to join the Department of Language, Culture and the Arts (LCA). This position reports directly to the LCA Administrative Specialist and serves as a key point of contact within the department. The successful candidate will be responsible for a broad range of administrative functions, including managing communications, supporting event planning, coordinating academic and personnel processes, and maintaining departmental records. This role requires a candidate who can exercise sound judgment, demonstrate initiative, and effectively manage multiple priorities in a fast-paced academic setting. The ideal candidate will possess excellent communication skills, a high level of professionalism, and the ability to work collaboratively with faculty, staff, students, and external partners to ensure the smooth operation of the department.
Qualifications
- Associate degree or higher
- More than 4 years of progressively responsible administrative support experience
- Demonstrated high-level professional interpersonal skills and a service-oriented attitude
- Proficiency in Microsoft Office Suite and Google Suite
- Excellent written and verbal communication skills
- Ability to prioritize and handle multiple assignments and deadlines
- Strong organizational, analytical, and problem-solving skills
- Ability to handle confidential information with discretion
- Effective communication skills in a culturally diverse environment
- Ability to work independently and collaboratively within a team
- Proven initiative and ability to adapt to changing priorities
Responsibilities
- Serve as the first point of contact for faculty, staff, students, and visitors, providing professional and courteous assistance
- Support the Department Administrative Specialist with daily administrative and operational tasks
- Compose correspondence, prepare documents, and coordinate communication to faculty and students
- Answer inquiries via email and phone, and manage electronic and hard copy filing systems
- Assist with course scheduling, classroom coordination, and academic administrative processes
- Organize departmental meetings, special events, and logistics such as space, catering, and A/V equipment
- Coordinate Lecturer Employee Organization (LEO) appointments, renewals, overloads, and summer employment actions
- Prepare personnel documentation, including Personnel Action Requests (PARs), and maintain faculty personnel records
- Monitor deadlines related to faculty appointments, reviews, and reappointments
- Assist with onboarding new faculty and staff, including international faculty documentation and visa processes
- Process and track financial transactions, reimbursements, procurement, and P-Card reconciliations in accordance with university policies
- Support faculty and staff with travel arrangements and expense reporting
- Maintain and update the department website in collaboration with college communications staff
- Develop and distribute departmental announcements and promotional materials
- Provide administrative support for study abroad programs and coordinate related activities
- Assist with candidate interviews, campus visits, and travel arrangements as needed
- Contribute to other departmental projects and administrative tasks as assigned
Benefits
- Competitive salary commensurate with experience and qualifications
- Comprehensive health, dental, and vision insurance plans
- Generous paid time off including vacation, sick leave, and holidays
- Retirement savings plans with university matching contributions
- Professional development and training opportunities
- Access to university facilities, resources, and a vibrant academic community
- Flexible work arrangements, including hybrid or remote work options where applicable
Equal Opportunity
The University of Michigan is an Equal Opportunity Employer. We are committed to creating an inclusive environment that values diversity and promotes equity in all aspects of employment. We encourage applications from individuals of all backgrounds, including protected veterans and persons with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other legally protected status.
