Overview
Administrative Assistant Jobs in Oakville, Ontario, Canada at Minted Search Group
Title: Administrative Assistant
Company: Minted Search Group
Location: Oakville, Ontario, Canada
Advisor Administrative Assistant
Location: Oakville
In office Schedule: 5 days per week in office during onboarding and training; 4 days per week in office ongoing
Compensation: $65,000–$80,000 base salary
About the Role
Our client is seeking an Advisor Administrative Assistant to support a growing wealth management team. This role is focused on the operational and administrative side of the business, helping ensure paperwork, trade support, and client account processes are handled accurately and efficiently. The ideal candidate will understand the purpose behind the work, bring a strong attention to detail, and be comfortable supporting critical back office processes in a fast-paced, team-oriented environment.
Key Responsibilities:
- Process and manage client paperwork with a high degree of accuracy
- Support trade placement and help ensure transactions are completed correctly
- Assist with account administration and operational workflows
- Complete and review KYC and related documentation
- Help confirm risk calculations and other administrative details are accurate
- Partner closely with advisors and internal team members to keep workflows on track
- Maintain strong follow-through across time-sensitive tasks and requests
- Contribute to a collaborative, in-office team environment with other ADHOC tasks as required
Qualifications:
- Minimum 3+ years of Administrative experience working in either financial services, investment management, wealth management or a similar administrative / operational support role
- Strong understanding of paperwork workflows, operational processes, and trade-related support
- High attention to detail and strong organizational skills
- Ability to manage multiple priorities with accuracy and consistency
- Strong communication skills and a team-oriented mindset
- Comfortable working in-office and learning through hands-on training
- Relevant University degree
What's In It For You?
- Competitive salary based on experience
- RRSP matching
- Full benefits
- Company events
- Free parking
- Ability to grow with the company
About Minted Search Group
We work with mid-sized and boutique law and accounting firms and private companies across Canada and the U.S. — the kinds of organizations doing top-tier work without the layers of a massive shop. We take a candidate-first approach: real conversations, full profiles, and honest advice about what might be a fit.
