Overview
Administrative Assistant Jobs in Indianapolis, IN at Beacon Hill
Title: Administrative Assistant
Company: Beacon Hill
Location: Indianapolis, IN
Beacon Hill has partnered with a higher education institution in Indianapolis in hiring an Administrative Assistant to start immediately! This role handles a high-volume of calendar management and requires a high attention to detail with a sense of urgency.
Responsibilities:
- Provide high-level administrative support to multiple faculty members within a university department, ensuring seamless daily operations
- Manage complex, high-volume calendars across several stakeholders, including coordinating meetings, classes, research activities, and committee schedules
- Prioritize and resolve scheduling conflicts, shifting priorities, and last-minute changes with professionalism and discretion
- Coordinate logistics for meetings, including room reservations, virtual meeting links, materials preparation, and detailed calendar confirmations
- Serve as a primary point of contact for faculty, students, and external partners, maintaining strong communication and responsiveness
- Support academic and departmental initiatives by tracking deadlines, maintaining schedules, and ensuring timely follow-through on key deliverables
- Assist with travel coordination, including booking flights, hotels, and itineraries for conferences and speaking engagements
- Prepare and edit correspondence, meeting agendas, and basic reports on behalf of faculty members
- Maintain organized electronic files, schedules, and documentation for easy access and reference
- Handle confidential information with discretion and professionalism
- Provide general administrative support such as expense reporting, data entry, and project coordination as needed
Requirements:
- 3+ years of administrative experience supporting multiple stakeholders, preferably in higher education or a professional services environment
- Proven experience managing complex, high-volume scheduling and calendars across multiple individuals
- Strong organizational skills with the ability to prioritize competing requests and adapt to changing needs
- Exceptional attention to detail and follow-through
- Strong written and verbal communication skills with a professional, approachable demeanor
- Proficiency in Microsoft Office (Outlook, Word, Excel) and calendar management tools
- Ability to work independently while maintaining strong collaboration with a broader team
- High level of discretion when handling sensitive or confidential information
- Experience supporting faculty, executives, or senior leadership is preferred
- Associate's or Bachelor's degree preferred
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
