Overview
Administrative Assistant, Grants Jobs in United States at Sundayy
Title: Administrative Assistant, Grants
Company: Sundayy
Location: United States
About The Company
Princeton University is a prestigious institution renowned for its commitment to academic excellence, innovative research, and fostering a diverse and inclusive community. The Department of Molecular Biology at Princeton is dedicated to advancing the understanding of biological processes at the molecular level through cutting-edge research and collaboration. The university emphasizes a supportive environment that encourages professional growth, integrity, and scholarly achievement. As part of its efforts to sustain high-quality research administration, Princeton offers a dynamic workplace where employees can contribute to groundbreaking discoveries and impactful scientific advancements.
About The Role
The Department of Molecular Biology is seeking a dedicated Grants Administrative Assistant to join their team on a full-time basis. This remote position plays a vital role in supporting a team of eight grants administrators by managing various administrative and financial tasks related to sponsored research projects. The successful candidate will assist in both pre-award and post-award activities, ensuring compliance with funding agency policies and university regulations. The Grants Administrative Assistant will be instrumental in maintaining accurate financial records, preparing billing documentation, and supporting award closeout procedures. This role offers an excellent opportunity for individuals seeking to develop their career in research administration within a highly regarded academic environment.
Qualifications
- Bachelor’s degree in business, finance, accounting, biological sciences, or a related field, or several years of progressively responsible professional experience in lieu of a degree.
- Proficiency in Microsoft Office applications, including Excel, Access, and Word.
- Strong understanding of basic accounting principles and financial management.
- Ability to interpret and apply policies of multiple funding agencies.
- Excellent attention to detail and organizational skills.
- Strong interpersonal and communication skills, both written and oral.
- Demonstrated commitment to maintaining confidentiality and financial integrity.
- Preferred: Familiarity with university policies regarding grant applications and experience with university financial systems such as ERA, Labor Accounting, Information Warehouse, and PeopleSoft PRIME.
Responsibilities
- Support the grants team in post-award management, including entering cost transfer and labor accounting information into university financial systems.
- Prepare invoices and backup documentation for sponsor billing processes.
- Extract and review monthly financial reports on faculty grants, identifying significant variances and notifying grants managers.
- Perform searches for unallowable costs on faculty grants and communicate findings to relevant staff.
- Assist with award closeout procedures to ensure timely and accurate completion.
- Support pre-award activities such as handling Department Limited Submissions and assisting with ERA proposals, budgets, and compliance tasks.
- Act as a backup for grants managers during periods of high workload, particularly for smaller grants and fellowships.
- Participate in grant data collection, entry, and updates within systems like xTrain.
- Maintain grant records and documentation in the OnBase system and manage departmental funding opportunities in the Princeton Research Funding Gateway.
- Prepare monthly accounts reports and assist with financial record retention tasks.
- Attend training sessions and meetings to stay current with university policies, compliance requirements, and financial systems.
- Perform other administrative duties related to research grants as needed to support the department’s objectives.
Benefits
- Competitive salary range of $67,000 to $78,000 annually.
- Comprehensive benefits package including health insurance, retirement plans, and paid time off.
- Opportunities for professional development and career growth within a leading academic institution.
- Flexible remote work environment supporting work-life balance.
- Access to university resources and support systems designed to enhance employee well-being and productivity.
Equal Opportunity
Princeton University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. The university values diversity and is committed to creating an inclusive environment that fosters equity and respect for all individuals. When extending an offer, Princeton considers factors such as the scope and responsibilities of the position, candidate qualifications, work experience, education, key skills, market conditions, collective bargaining agreements, and organizational needs. The posted salary range reflects the university’s good faith estimate for a full-time position, with part-time salaries pro-rated accordingly.
