Overview
Administrative Coordinator Jobs in Remote at Coats of Many Colors Painting LLC
About:
Are you a self-motivated, proactive administrative professional looking for a position where you have true autonomy, flexible hours, and a real impact?
At Coats of Many Colors Painting LLC, we pride ourselves on delivering outstanding quality to our clients and building an environment where our team members thrive. We are looking for an exceptional, self-reliant admin to take ownership of our daily administrative hub, keeping our office and field operations running like clockwork.
Why You’ll Love Working With Us:
Real Autonomy: We seriously hate micromanagement. We trust you to handle your responsibilities independently, make sound decisions within established guidelines, and bring order to our daily operations.
Flexible Part-Time Schedule: Enjoy a balanced, flexible workload (~5–20 hours/week) designed to fit around project ebbs and flows.
A Supportive, Tech-Forward Environment: Work with modern, streamlined systems and a team that genuinely values your role in our success.
Key Responsibilities:
Client Experience & Communication: Respond to customer and team inquiries in a timely, professional manner. Handle incoming and outgoing calls with a warm phone demeanor and clear follow-through.
Scheduling & Calendar Coordination: Manage appointment scheduling and calendars across our CRM (DripJobs) and Calendly to support field operations and customer needs.
Operations & Invoice Support: Process customer invoicing, maintain accurate records across workflows, track and report weekly payroll hours to our tax professional, and troubleshoot tech tools as needed.
Workflow & Process Management: Keep our Google Workspace and Slack environments organized, prepare business documents with high accuracy, and proactively track tasks, deadlines, and follow-up items to keep work moving forward on time.
What We’re Looking For:
Self-Reliant & Adaptable: You balance independent ownership with responsive support, exercising sound judgment in a fast-moving environment with shifting priorities. Tech-
Savvy & Detail-Oriented: Proficient with typing, common office software, and digital CRM platforms, maintaining a high standard for accuracy in all records and documentation.
Warm & Customer-Focused: Exceptional written and verbal communication skills with a helpful, professional presence.
Background: Previous administrative, office coordination, or operations support experience preferred (experience in residential service, construction, or home services is a plus). High school diploma or equivalent required. If you are looking for a flexible, high-trust role where your organizational skills and initiative will directly drive our success, we’d love to hear from you! Bonus if you are located in the S.W. U.S.A.
Pay: $19.00 – $24.00 per hour
Expected hours: No less than 5.0 per week
Benefits:
- Flexible schedule
Education:
- High school or equivalent (Required)
Work Location: Remote
Title: Administrative Coordinator
Company: Coats of Many Colors Painting LLC
Location: Remote
Category:
