Overview
Administrative Virtual Assistant (Full-Time, 40hrs weekly| AUD $6–$10/hr) Jobs in Philippines at Omegan Entertainment
Title: Administrative Virtual Assistant (Full-Time, 40hrs weekly| AUD $6–$10/hr)
Company: Omegan Entertainment
Location: Philippines
Omegan Entertainment is a fast-growing premium event entertainment agency, supplying award-winning magicians and performers across Australia, New Zealand, Singapore, and select US cities. We make it easy for event planners and businesses to book unforgettable entertainment with smooth process, fast communication, and top-tier talent.
We’re looking for a highly capable Administrative VA to join our team and support our bookings + operations. This role is ideal for someone who’s proactive, organized, confident communicating in English, and can take ownership without needing constant direction.
What you’ll be doing (Key Responsibilities)
- Responding to inquiries and assisting with lead management (timely, professional communication)
- Sending quotes and following up to move leads toward booking
- Email management (responding, organizing, flagging priorities)
- Bookings Management
- GoHighLevel (GHL) CRM management
- Liaising with contractors/performers
- Negotiating with clients (within guidelines) to close bookings and handle objections professionally
- Research tasks (venues, event companies, suppliers, competitor checks, etc.)
- Gathering data & analytics (basic reporting, weekly/monthly tracking, performance snapshots)
- Organizing files and documentation (keeping folders, templates, and records clean and easy to find)
- Scheduling + calendar facilitation (Google Calendar coordination, reminders, internal scheduling support)
- Assisting the Senior Booking Manager with daily admin and operational support
- Social media support: creating and scheduling posts with the help of Sintra AI (content coordination, approvals, scheduling)
- Newsletter support: drafting, formatting, and scheduling newsletters (templates + basic segmentation)
- Ad hoc tasks to support operations as we grow (process improvements, checklist creation, template updates)
Who we’re looking for
- Excellent spoken and written English (clear, confident, professional tone)
- Proactive + self-managing — you spot what needs doing and handle it
- Strong customer service mindset (friendly, calm, solutions-focused)
- High attention to detail (you don’t miss steps)
- Reliable and consistent (you follow through and communicate early if issues come up)
- Comfortable working independently in a fast-moving environment
- Professional and tactful when negotiating or handling sensitive client situations
Required Experience & Hard Skills
- 1+ year experience as a Virtual Assistant / Admin VA (required)
- Experience handling inboxes, quotes, and client communication
- Comfortable using CRMs (GoHighLevel experience is a big plus; otherwise willingness to learn fast is required)
- Strong skills in Google Workspace (Gmail, Google Calendar, Google Sheets/Docs)
- Ability to create and maintain simple reports / trackers (Sheets/Excel)
- Strong organization systems for files, naming conventions, and documentation
- Bonus if you have experience with:
Social scheduling tools / content workflows
Basic analytics reporting (social, website, lead sources)
Newsletter tools (Mailchimp or similar)
GoHighLevel
Role Details
- Full-time: 40 hours per week
- Rate: AUD $6–$10/hour, depending on skills and experience
- Start: ASAP (after short screening + interview)
How to Apply
- Apply here on LinkedIn.
- Then email your cover letter to: [email protected]
To confirm you read the full job post, your cover letter MUST include:
- Your expected hourly salary (AUD)
- Your favorite song
Failure to include both will make your application void.
- If you’re proactive, organized, and love building smooth systems while working with a fun, premium brand—apply now.
