Overview
Executive Assistant to the Executive Pastor Jobs in New Jersey at Venture Bloom HR
Job Overview
We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide dedicated administrative and personal support to the Executive Pastor. This remote position is responsible for managing day-to-day administrative functions, coordinating schedules and communications, and helping ensure the Executive Pastor can remain focused on ministry leadership. The ideal candidate is tech-savvy, detail-oriented, self-directed, and able to handle confidential information with professionalism and discretion.
Responsibilities
- Manage and maintain the Executive Pastor’s email inbox, including triaging messages, flagging priority items, drafting routine responses, and organizing communications.
- Maintain a clean and efficient inbox system using folders, labels, filters, and other organizational tools.
- Manage the Executive Pastor’s calendar, including scheduling meetings, appointments, and other commitments.
- Prepare for meetings and coordinate meeting logistics to ensure the Executive Pastor is well prepared.
- Coordinate travel arrangements and logistics for meetings and other commitments as needed.
- Track and manage recurring subscriptions and vendor accounts on behalf of the Executive Pastor.
- Review subscriptions and vendor accounts to identify unused or duplicate services and flag them for cancellation.
- Maintain organized records of accounts, logins, subscriptions, and renewal dates.
- Provide general executive and personal-assistant support, including handling ad hoc administrative and personal tasks as assigned.
- Serve as a trusted point of contact on behalf of the Executive Pastor when appropriate.
- Handle sensitive and confidential information with the highest level of discretion and professionalism.
Skills
- Previous experience as an executive assistant, personal assistant, or administrative professional supporting an executive, pastor, senior leader, or similar professional is preferred.
- Exceptional organizational skills with the ability to prioritize tasks and manage multiple responsibilities independently.
- Strong written communication skills with the ability to draft clear, professional correspondence.
- Tech-savvy and comfortable learning and adapting to new software, platforms, and administrative tools.
- Demonstrated trustworthiness, discretion, and integrity when handling confidential information.
- Highly proactive, detail-oriented, and dependable.
- Ability to work independently with minimal supervision in a remote environment.
- Strong time-management skills and the ability to anticipate needs and follow through on tasks.
- Ability to communicate professionally and serve as a reliable representative of the Executive Pastor when appropriate.
Join us in this rewarding role where your organizational skills, professionalism, and commitment to excellence will provide meaningful support to the Executive Pastor and help advance the organization’s ministry mission. This is a remote 1099 contract position reporting directly to the Executive Pastor. Compensation is commensurate with experience.
Pay: From $15.92 per hour
Work Location: Remote
Title: Executive Assistant to the Executive Pastor
Company: Venture Bloom HR
Location: New Jersey
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