Overview
Facilities & Administration Jobs in Taguig, National Capital Region, Philippines at Principal Global Services
Title: Facilities & Administration
Company: Principal Global Services
Location: Taguig, National Capital Region, Philippines
Responsibilities
Ensures smooth daily operation of office facilities, administrative services and regulatory compliance. Serves as liaison with building administration to maintain a safe, functional, and productive workplace.
Key Responsibilities
Facilities Services
Manage daily shuttle operations including scheduling and coordination with transport vendor and estate administrator ensuring that permits for shuttle services are regularly updated.
Monitor and report on electricity, water and HVAC usage aiming for operational efficiency and cost control.
Review and process invoices for facilities and admin-related services.
Monitor and replenish office and pantry supplies in line with consumption patterns.
Process work permits and access clearance for vendors and maintenance contractors.
Conduct facilities orientation as part of the onboarding process for new hires. Provide walkthrough of the office amenities, emergency exits, shuttle schedules, and general office policies.
Manage daily operations and performance of on-site food concessionaire or pantry vendors to ensure quality, cleanliness, and service reliability.
Liaise with Department Heads to prepare for executives or client visits, ensuring shuttle services, meeting rooms, workspaces, food requirements, and support services are ready.
Serve as the key point of contact for building-related issues. Coordinate with Building Administrator for maintenance requests, inspections, and shared services.
Oversee the allocation and issuance of lockers to employees. Maintain an updated locker inventory and ensure accurate record of assignments and returns.
Oversee the scheduling, setup, cleanliness, and availability of all meeting and conference rooms.
Manage the maintenance, cleanliness and upkeep of employee recreation and wellness rooms.
Administer parking space allocation for employees and visitors.
Oversee the daily operation of the on-site clinic in coordination with third-party vendor. Ensure clinic facilities, equipment, and medical supplies are well-maintained and compliant with DOLE/OSH Standards.
Housekeeping Management
Oversee and manage daily housekeeping operations to maintain cleanliness, hygiene, and orderliness in all workspaces including production floor, meeting rooms, pantries, and common areas.
Coordinate and monitor the performance of third-party housekeeping vendors to ensure SLAs are met.
Ensure adequate stock and timely replenishment of cleaning materials and restroom consumables.
Vendor Management
Oversee the performance and compliance of all facilities and admin-related vendors, including housekeeping, shuttle services, concessionaires, clinic providers, and maintenance contractors.
Build and maintain strong vendor relationships to ensure timely service delivery, issue resolution, and cost-effective solutions.
Track vendor related expenses and support procurement and finance teams with documentation for invoicing and audits.
Qualifications
Qualifications:
Bachelor’s degree in business administration, or related field.
Must have at least 5 years of working experience in facilities and administration, preferably in a BPO environment.
Experience handling multiple vendors and service providers under strict performance and cost metrics.
Strong interpersonal skills and communication skills; able to interact with cross-functional teams and all staff levels.
