Overview
Front Office Administrator Jobs in Pensacola, FL at Stirling Properties, LLC
Job Title: Front Office Administrator
Purpose/Description:
The function of the Front Office Administrator represents the organization by being the first impression whether by phone or in person. The Front Office Administrator ensures that the mission, vision, and story of Stirling is properly communicated to our clients, prospects, and community. Furthermore, the Front Office Administrator operates in a professional manner working closely with the Executive Assistant, Partners, and team members to help meet the needs throughout the organization.
Formal Policy/Setting Responsibilities:
Reports directly to Executive Assistant.
Routine Decision Making:
· Determines priority for daily items.
· Ensures clients & team members receive excellent service.
· Meets project deadlines.
Primary Responsibilities
Description:
1. Answers and directs incoming calls to the appropriate agent/department/division.
2. Greets all clients as they come into the office or on the phone with enthusiasm and in a professional manner.
3. Assist in determining needs of visiting clients and guests.
4. Keeps the front desk tidy and presentable with all the necessary supplies and information.
5. Miscellaneous administrative clues such as managing the incoming and outgoing mail, managing the property key cabinet and morning kitchen tasks.
6. Attends and participates in industry and/or professional education opportunities.
7. Become familiar with all service lines and the functions of each location.
8. Coordinates CRE brokers with the team member who can assist them with their specific accounting, marketing, and listing needs.
9. Works with Executive Assistant to monitor office supplies and place orders when necessary and within budget.
10. Assists Executive Assistant to coordinate travel arrangements, office events and schedules.
11. Works closely with Executive Assistant and provides back-up support when necessary.
12. Works cohesively with all divisions on specific projects.
13. Performs other duties as assigned.
Knowledge Skills, Abilities and Formal Education
Description:
Required Knowledge/Skill/Abilities
· Exceptional computer skills
· Excellent oral and written communication skills
· Self-starter, self-motivator
· Detailed oriented
· Organizational skills
· Time management skills
· Ability to prioritize
· Customer service oriented
Formal Education/Experience
· High School Diploma Required
The above statements describe the primary responsibilities and requirements of the position referenced. This is not an exhaustive list of the duties that may be assigned to job incumbents.
EOE
Job Type: Full-time
Pay: $18.00 – $21.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Pensacola, FL 32502 (Required)
Ability to Relocate:
Pensacola, FL 32502: Relocate before starting work (Required)
Work Location: In person
Title: Front Office Administrator
Company: Stirling Properties, LLC
Location: Pensacola, FL
Category:
