Overview
Inside Admin Sales Jobs in Dubai, United Arab Emirates at SMARTank
Title: Inside Admin Sales
Company: SMARTank
Location: Dubai, United Arab Emirates
Smart Tank DWC LLC is establishing its Dubai regional team to support growing demand within the aviation fuel, industrial, and energy sectors. We are seeking a proactive and detail oriented Inside Sales Admin to lead commercial operations, customer service, and order processing, coordinate basic logistics for smaller commodity shipments, and take ownership of our shared SharePoint and CRM platforms alongside broader administrative and assistant duties.
Key Responsibilities
Quotations & Sales Support
• Prepare, issue, and track customer quotations using approved pricing and templates.
• Maintain a live quotation register with follow-up dates and status updates.
• Process customer purchase orders and issue order acknowledgements within 24 hours.
• Keep quotation and order details current in the CRM as part of day-to-day sales support.
• Support the Regional Sales Manager with customer correspondence and proposal follow-up.
Order Management
• Manage the complete order lifecycle from receipt of customer PO through delivery and invoicing.
• Place and track supplier purchase orders with joint venture partners and third-party manufacturers.
• Maintain an up-to-date order tracker and provide regular status reports.
• Coordinate documentation requirements with QA/QC personnel for each order.
Basic Logistics Coordination (Smaller Commodity Shipments)
• Coordinate smaller commodity shipments with freight forwarders and third-party logistics providers.
• Prepare and verify shipping documentation, including commercial invoices, packing lists, and certificates of origin.
• Monitor shipment progress and provide proactive updates to customers.
Shared Services & Admin (SharePoint / CRM Ownership)
• Own and maintain the company’s shared SharePoint sites and CRM system as primary administrator, ensuring data accuracy, consistent structure, and proper use across the team.
• Maintain accurate CRM records, including opportunities, activities, quotations, and orders.
• Provide general administrative and assistant support to the Regional Sales Manager, including meeting minutes, scheduling, and follow-up actions.
• Support other shared administrative functions across the Dubai office as needed.
Qualifications & Experience
• 1–3 years of experience in inside sales, order management, administrative/assistant support, or related roles.
• Hands-on experience with Microsoft SharePoint and CRM platforms, with the ability to take ownership of their upkeep, structure, and data quality.
• UAE work experience preferred but not essential for the right candidate.
• Knowledge of UAE free zone operations and customs procedures.
• Working knowledge of Incoterms (EXW, FOB, CIF, DDP, DAP).
• Experience with CRM and ERP systems.
• Strong Microsoft Excel, Word, and Outlook skills.
• Excellent written and verbal English communication skills.
• Degree or diploma in Business Administration, Supply Chain Management, or a related field.
Preferred Qualifications
• Experience in aviation, oil & gas, industrial equipment, or technical trading industries.
• Familiarity with freight booking platforms and shipment tracking systems.
• Arabic language skills.
• UAE driving licence.
What We Offer
• Competitive salary package.
• Career growth opportunities within a growing regional operation.
• Exposure to international trade, logistics, and aviation-related projects.
• Professional and collaborative work environment.
- To apply, please submit your CV and cover letter outlining your relevant experience.
