Overview
Office & Admin Assistant Jobs in Barcelona, Catalonia, Spain at IKIGAI Talent Group
Title: Office & Admin Assistant
Company: IKIGAI Talent Group
Location: Barcelona, Catalonia, Spain
We are looking for an Office & Admin Assistant to ensure the smooth day-to-day operation of a dynamic Barcelona-based office. You will play a key role in maintaining an organized, welcoming environment while supporting administrative, logistical, and team experience initiatives. This position suits someone proactive, detail-oriented, and comfortable working across multiple functions.
Responsibilities
- Maintain the office space organized, fully equipped, and welcoming for employees and visitors.
- Coordinate with suppliers, building management, cleaning services, and external vendors.
- Manage office supplies, equipment, and IT logistics including laptops, accessories, and onboarding materials.
- Support scheduling activities such as calendar coordination, travel arrangements, accommodation, and expense tracking.
- Process invoices, purchase orders, and assist with basic bookkeeping tasks alongside the Finance team.
- Organize team events, onboarding activities, and internal initiatives to enhance team experience.
Requirements
- 1–3 years of experience in office management, administrative support, or similar roles.
- Fluency in Spanish and English, both written and spoken.
- Strong organizational skills with the ability to manage multiple priorities effectively.
- Experience using tools such as Google Workspace or Microsoft 365, Slack, Notion, or expense management platforms.
- High level of attention to detail, proactivity, and ability to handle confidential information professionally.
- Valuable: Experience in startup or SaaS environments, familiarity with HR or accounting tools, and event planning experience.
Benefits
- Salary range: Up to 26k
- Private health insurance.
- Annual learning and development budget.
- Regular team events, offsites, and team-building activities.
If you believe you are the ideal candidate for the Office & Admin Assistant role, do not hesitate to apply to the offer with your LinkedIn profile or uploading your CV.
We will contact you very soon!
