Overview
Office Manager Jobs in Greater Kuala Lumpur at Ropedia
Title: Office Manager
Company: Ropedia
Location: Greater Kuala Lumpur
Why Join Ropedia?
Ropedia is a Singapore-based, early-stage AI startup focused on building the data infrastructure for spatial and physical intelligence. Our core team brings together expertise from Tsinghua, Meta, Google, and UC Berkeley, and we have already achieved early-stage commercial viability and backed by top-tier VC and angel investors from Google, Nvidia, Amazon and etc.
We develop proprietary wearable and mobile capture devices and models to collect, reconstruct, and perceive multimodal human Xperience in real-world scenarios. Our mission is to power the next generation of World Models and Embodied AI.
We are looking for an Office Manager to be the backbone of our Malaysia workplace—ensuring smooth daily operations, supporting our growing team, and serving as the bridge between our Malaysia office and Singapore HQ.
If you are organized, proactive, and enjoy making things run seamlessly—this role is for you.
Your responsibilities:
Administrative Management
· Daily office requests, ad-hoc tasks, correspondence, meeting coordination
· General admin support, filing, scheduling and documentation
· Coordinate team meetings, offsites and visitor arrangements
· Implement and maintain office procedures and workflows
· HR & Staff support including onboarding, personnel records, staff requests
· Act as primary POC with Singapore HQ (HR, Finance, Operations)
Facility & Vendor Management:
· Oversee office supplies inventory, reorder as needed
· Coordinate repairs and servicing of office equipment
· Liaise with external vendors and service providers (building management, cleaning, security, utilities)
· Ensure workspace is clean, organized, and fully functional
Finance Admin Support
· Process vendor invoices and ensure timely payment
· Issue PO, raise purchase request on behalf of operations team
· Monitor and track office-related expenses
· Coordinate with Singapore finance team on payment and reporting matters
Compliance & Safety
· Ensure workplace complies with local health and safety regulations
· Maintain emergency contact lists, first aid kits, and evacuation plans
· Assist with any local statutory or compliance requirements as needed
· Coordinate with Singapore finance team on payment and reporting matters
What We're Looking For
Essential Requirements:
- 3-5 years in office management, administration or executive assistant to C-level.
- Experience working in a startup or fast-paced environment
- Experience liaising with cross-border teams
- Familiar with local employment regulations and HR processes
- Professional fluency in English. Mandarin speaking will be an added advantage.
What We Offer
· Competitive Compensation and Technology Allowance
· Hands-on AI Journey: Be part of our 0-to-1 journey—directly involve in building physical AI
· Direct mentorship from experienced operations leaders
· Young & open mindset: Collaborate with a dynamic , forward-thinking team that values fresh ideas and initiative.
