Overview
Office Manager/ Executive Assistant Jobs in Chicago, IL at Mack & Associates, Ltd.
Title: Office Manager/ Executive Assistant
Company: Mack & Associates, Ltd.
Location: Chicago, IL
A leading company in Chicago’s West Loop is looking for an Office Manager/ Executive Assistant to join their team. This role offers $25–$35 per hour and is a fantastic opportunity for a highly organized, driven professional to play an integral role supporting leadership while helping keep daily office operations running seamlessly in a dynamic, fast-paced environment. This role offers benefits which include health insurance, PTO, and a 401(k) plan.
Responsibilities of the Office Manager/ Executive Assistant:
- Act as a key support partner to leadership by coordinating meetings, managing schedules, and keeping priorities organized.
- Take ownership of executive travel planning, coordinating flights, hotels, transportation, and detailed itineraries.
- Help create a polished, welcoming workplace by managing office needs and ensuring the space stays organized and fully stocked.
- Deliver a top-tier experience for visitors and clients by coordinating meeting logistics and maintaining a professional office atmosphere.
- Assist with preparing reports, presentations, and materials that support leadership initiatives and internal meetings.
- Partner with vendors and service providers to keep office operations running efficiently.
- Maintain organized documentation and help track key administrative processes.
- Jump in on special projects and team initiatives, providing valuable support across departments when needed.
Qualifications of the Office Manager/ Executive Assistant:
- 2–4 years of administrative or office support experience in a professional business environment.
- Exceptional organizational skills with the ability to manage multiple tasks and shifting priorities with ease.
- Strong communication and interpersonal abilities with a polished, professional presence.
- Experience supporting leadership teams or assisting with high-level administrative tasks.
- High level of discretion and professionalism when handling sensitive or confidential information.
- Proficiency with Microsoft Office and common business technology tools.
- Proactive, solutions-oriented mindset with the ability to anticipate needs and take initiative.
- Thrives in a fast-paced workplace and enjoys being a key contributor to a collaborative team environment.
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