Overview
Scheduling Coordinator Jobs in Irvine, CA at Randstad Digital Americas
Title: Scheduling Coordinator
Company: Randstad Digital Americas
Location: Irvine, CA
Job Summary
Title: Scheduling Coordinator
Duration: Open Ended w2 Contract
Location: 100% Remote but must be able to work Pacific Time Zone
Shift: M-F 8 am-5 pm PT (if located in CST must work 10 AM-7 PM, if located in EST 11 AM-8 PM)
Now Hiring: Scheduling Support Specialist (Senior Manager Support)
Are you an organizational wizard with a sharp eye for detail and a knack for seamless scheduling? We are looking for a dedicated professional to provide top-tier support to our Senior Managers, ensuring their calendars, travel, and expenses run like clockwork.
For immediate review, email resume to [email protected]
location: Telecommute
job type: Solutions
salary: $22 – 24 per hour
work hours: 8am to 5pm
education: High School
Responsibilities
Master the Calendar
- Proactive Scheduling: Create, manage, and optimize meetings for supported Senior Managers while actively resolving complex scheduling conflicts.
- Meeting Logistics: Respond to meeting requests, send/respond to meeting polls, and reserve meeting rooms.
- Event Coordination: Arrange on-site food and beverages for meetings.
- Visitor Management: Process external visitor requests, coordinate arrivals with the local Admin, and provide guests with 'Guest Wi-Fi' connectivity procedures.
- Problem Solving: Identify and resolve scheduling or logistics issues using documented procedures.
Travel Coordination
- Seamless Booking: Book and manage end-to-end travel arrangements efficiently using SAP Concur software.
Expense Management
- Financial Filing: Prepare, track, and manage monthly expense filings seamlessly through SAP Concur software.
Qualifications
To be successful in this role, you should possess a blend of the following technical skills and professional traits:
Executive Support Experience: Proven ability to support Senior Managers in a fast-paced environment.
Technical Proficiency: Hands-on experience with Outlook Calendar Support and SAP Concur (or similar travel/expense software).
Top-Tier Soft Skills: Exceptional business etiquette, strong organizational skills, and an unmatched attention to detail.
Problem-Solving Mindset: Ability to handle scheduling conflicts and visitor logistics calmly and efficiently.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
