Overview
Administrative Assistant Jobs in Ahmedabad, Gujarat, India at Intyllus Advisors
Title: Administrative Assistant
Company: Intyllus Advisors
Location: Ahmedabad, Gujarat, India
Intyllus Accounting and Consulting LLP is hiring Administrative Assistant.
Location: Ahmedabad, Gujarat
Job Type: Full-time – On Site (No Hybrid/WFH)
Intyllus Accounting and Consulting LLP is looking for a proactive and detail-oriented Administrative Executive to join our growing team.
About Us:
Intyllus Accounting and Consulting LLP is the India back office of Intyllus Advisors, a Maryland, USA-based accounting and advisory firm. Our India office supports the US team by delivering high-quality accounting, tax, and operational services. We are a close-knit team of 14 professionals who value collaboration, ownership, and continuous learning.
Responsibilities:
Key Responsibilities:
Office Administration
• Ensure smooth day-to-day office operations.
• Maintain office cleanliness and maintenance.
• Monitor office emails.
• Update project planning trackers based on management instructions.
• Coordinate with external vendors and service providers for inventory managementand maintenance.
• Decorate the office for festivals and special occasions.
• Organize office events, celebrations, and team lunches.
Accounting & Administrative Support
• Maintain petty cash records and update entries in Zoho Books.
• Assist in maintaining invoices, records, and office documentation.
• Process monthly rent, salary, janitor, and other administrative payments.
• Coordinate Professional Tax payments.
• Coordinate TDS payments on rent and salaries.
• Assist with GST payments and return filings.
• Assist with TDS return filings.
HR & Recruitment
• Prepare job descriptions and post vacancies on job portals.
• Source and shortlist candidates based on hiring requirements.
• Maintain candidate databases.
• Coordinate interviews with management.
• Prepare offer letters and complete pre-joining documentation.
• Conduct employee onboarding activities.
• Coordinate with the US team for user ID creation and IT setup.
• Arrange laptops, monitors, keyboards, and other equipment for new employees.
• Conduct office orientation for new joiners.
Employee Lifecycle Management
• Maintain employee records and documentation.
• Update employee information in Zoho Payroll.
• Manage employee leave records and approvals.
• Coordinate employee exit formalities.
• Ensure completion of offboarding documentation and asset return.
• Coordinate with the US team regarding employee exits.
Office Management
• Monitor office inventory, including pantry, stationery, and printing supplies.
• Procure office supplies as required.
• Ensure IT equipment is functional and arrange maintenance when necessary.
• Monitor lease renewals and communicate renewal timelines to management.
• Coordinate annual rent revisions where applicable.
Qualifications:
- Bachelor’s degree in any discipline
- 2–4 years of experience in Administration or Office Management
- Good organizational and multitasking skills
- Strong communication and interpersonal abilities
- Working knowledge of Microsoft Office
- Basic understanding of payroll, TDS, GST, and office accounting processes
- Experience with Zoho Books or Zoho Payroll is an added advantage
Working Hours:
Monday to Friday
10:00 AM – 6:30 PM
Please note: Saturdays are working during the US Tax Season (February–April and August–October).
If you’re someone who enjoys taking ownership, thrives in a dynamic work environment, and wants to contribute to a growing organization, we’d love to hear from you.
To apply, please send your resume to [email protected]
